Field Asset Management & Security Coordinator

Milestone Technologies, Inc.; New York (NY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Milestone Technologies, Inc. seeks a hands-on Physical Security Asset Management Coordinator to verify asset records across multiple sites, tag devices, and maintain data integrity.

You will travel to client sites to confirm devices match the asset register, tag hardware, and capture serials, models and photos. You will also help expand the program with automated workflows and AI-assisted data capture, ensuring timely updates within 48 hours, and coordinating with security, design, and systems

Qualifications

• 3+ years of experience in physical security systems, security integration, field technical work, or inventory or IT asset management.
• Working knowledge of physical security hardware (cameras, card readers, door controllers, locks, request-to-exit devices, intercoms and power supplies).
• Able to read floor plans, security drawings and equipment lists.
• Experience with asset or inventory practices, such as serial number tracking, reconciliation and chain of custody.
• Strong spreadsheet skills in Google Sheets or Excel, with a high bar for data accuracy.
• Self-directed on site: able to manage your own schedule across multiple locations while following procedures consistently.
• Clear written and verbal communication with technicians, vendors, building staff and internal teams.

Responsibilities

• Travel to company sites to audit installed devices against the asset register. Apply physical asset tags to the Physical Asset Tagging standard.
• Validate device data on site (serial number, model, location and photos) and update the register the same day.
• Report any mismatch, such as a missing, extra, moved or mislabeled device, within 24 hours and follow it until it’s resolved.
• Support new office builds: check installed hardware against the bill of materials and security drawings and make sure devices are tagged before FDOBs.
• Verify moves, adds, changes and repairs in the field and remotely. Keep the register updated within 48 hours, with periodic spot checks through the development of site level stakeholder partnerships.
• Support decommissioning projects: confirm devices are removed, remove asset labels, record each device’s outcome (redeployed, stored or destroyed), and collect certificates of destruction for devices that held data.
• Work with integrators, the security design and construction team and the Systems team to close gaps.
• Coordinate with our third-party storage facilities on receiving, staging, tagging and shipping. Reconcile stock against the register, and flag shortages, overages and missing asset data.
• Follow chain-of-custody and tamper-evident procedures for hardware in transit and in storage.
• Run periodic counts of site equipment and spares.
• Own the accuracy and completeness of the asset register, and support its move to the program’s new asset management platform.
• Help build automated workflows, including AI-assisted data capture, that track each asset through its lifecycle and reduce manual workflows.

Skills

Spreadsheet skills

Communication skills

Self-directed on site

Tools

Asset management platforms

Job description

Milestone Technologies, Inc. seeks a hands-on Physical Security Asset Management Coordinator to verify asset records across multiple sites, tag devices, and maintain data integrity.

You will travel to client sites to confirm devices match the asset register, tag hardware, and capture serials, models and photos. You will also help expand the program with automated workflows and AI-assisted data capture, ensuring timely updates within 48 hours, and coordinating with security, design, and systems