Bilingual Construction Field Administrator

Cherry Coatings; Phoenix (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Cherry Coatings in Phoenix, AZ is seeking a Bilingual Construction Field Administrator to support field operations and payroll coordination. The role requires fluency in English and Spanish, and a background of 4+ years in construction with significant office experience.

You will manage documentation, onboarding, and daily administrative tasks on a fast-paced site. Ideal candidates bring strong organization, data handling skills, and proficiency with Microsoft Office and Excel, plus an ability

Qualifications

• Bilingual Spanish/English, reading/writing/speaking fluency required.
• 4+ years in construction; 3 years in an office environment preferred.
• High School Diploma or equivalent experience.
• Ability to process high-volume data with accuracy.
• Flexible schedule; 7:00–16:30; Saturdays as needed.
• Proficient with Microsoft Office and Excel; comfortable with iPad.
• Strong organizational and time-management skills.
• Professional appearance and reliable transportation.

Responsibilities

• Communicate with Field as assigned.
• Hiring Process: interview candidates, verify documentation, add to employee tracker and timekeeper, provide job site address and foreman contact.
• Update employee tracker with orientations and badging.
• Answer field questions about payroll, 401K, missing time, and how to order materials/equipment.
• Track vacation days and ensure foreman payroll accuracy.
• Schedule orientations (safety, OSHA 30 Hrs., etc.).
• Badging process (consent forms, vaccines, drug testing).
• Time Keeper app downloads and device approvals; back-up approvals.
• Provide requested forms for field or office.
• Coordinate with clinics for accidents and report first injury; inform Operations Manager.
• Maintain updated lists of job addresses and badging status.
• Plan and host meetings (food/drinks coordinated with field assistant).
• Support/backup for purchase orders or other office tasks.

Skills

Bilingual Spanish/English

Communication skills

Time management

Education

High School Diploma

Tools

Microsoft Office

Excel

iPad

Job description

Established in 1968, Cherry Coatings is one of the largest commercial paint contractors in the country. We are a family-owned business that provides architectural, industrial, and maintenance coating services for some of the most recognizable facilities in Texas, Arizona, Tennessee, and beyond. Our strong emphasis on high-quality service and client satisfaction has made us the select partner for general contractors, property management firms, and facility managers.

About The Role

We are looking to add a Bilingual Construction Field Administrator to join our Phoenix, AZ team. An excellent candidate for this role is a dynamic, reliable people person who thrives in a fast-paced environment, able to learn new tasks quickly, maintains strong attention to detail looking to develop a career. The ideal applicant will have 3+ years in construction. Fluency in reading/writing/speaking both English & Spanish is a requirement

Responsibilities

• Communicate with Field as assigned.
• Hiring Process- Interview candidates, call the Operations Manager with any questions (verify documentation, add to employee tracker and timekeeper, rate the employee, provide job site address, and foreman phone number.
• Previous/current updates on employee tracker (orientations and badging).
• Answer basic field questions same day (calls asking for profit sharing, 401K, missing time, update information on their applications, the process to order material and equipment, etc.)
• Keep track of the vacation days (for painters, foreman, and FM) and ensure that the foreman gets paid for vacation; keep payroll contact informed.

Additional as Needed Responsibilities

• Schedule orientations (safety, Osha 30 Hrs., scissors lift, etc.)
• Badging process (consent forms, vaccines, and drug testing).
• Time Keeper app downloads and device approvals.
• Time Keeper approvals/ corrections (back-up only).
• Provide requested forms from or for the field.
• Coordinate with the clinics in case of an accident. Have the first injury report from the field and keep the OM informed.
• Keep an updated list of job addresses.
• Have an updated list of employees that have done the badging
• Plan and serve attendees of some meetings (buy food and drinks with the help of the field assistant).
• Support/fill in as backup for all purchase orders or other office help.

Requirements

• Bilingual Spanish/English Required.
• Experience in Construction/Paint 4+ years, 3 years office environment preferred.
• High School Diploma preferred; equivalent experience considered.
• Able to process High-Volume data with accuracy.
• Flexible Schedule, punctual, and able to work 7-4:30; Saturdays as needed.
• Computer savvy with working knowledge of Microsoft Office, and Excel required; iPad.
• Solid math and numerical skills.
• Ability to use standard office equipment.
• Outstanding organizational and time management skills.
• Excellent written & oral communication abilities with an aptitude for problem-solving.
• Professional appearance.
• Dynamic personality.
• Strong work history & reliable transportation.