Field Administrator

Swire Coca-Cola, USA; Sparks (NV); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Health coverage

Dental & vision coverage

HSA with company match

401(k) with company match

Paid holidays

Paid time off

Tuition reimbursement

Career advancement opportunities

Safety shoes provided

Flexible scheduling options

Job summary

Swire Coca-Cola USA is seeking a Field Administrator to support route settlement and field office operations in Sparks, NV. This role focuses on accurate financial transactions, vendor and internal documentation, and delivering high-quality service to customers and drivers.

The position requires a High School Diploma or GED, strong data entry and software skills, and excellent communication. Schedule is Monday–Friday, 9:00 am to 5:00 pm with pay of $22.58–$27.89 per hour and benefits including

Qualifications

• High School Diploma or GED required.
• Experience in administrative, accounting, bookkeeping, accounts payable, route accounting, or related business support functions preferred.
• Accurate data entry skills with strong attention to detail and organizational abilities.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Ability to handle confidential information and maintain a high degree of accuracy and integrity in financial transactions.

Responsibilities

• Complete route accounting, settlement activities, and end-of-day paperwork in accordance with Standard Operating Procedures.
• Communicate proper transaction recording procedures and provide administrative support to delivery associates.
• Perform cash handling activities in compliance with company policies and internal controls.
• Research and resolve driver overages, shortages, and related transaction discrepancies.
• Perform Accounts Payable functions, including initiating purchase orders, processing invoices, researching payments, and maintaining related documentation.
• Maintain accurate financial records and reporting while providing timely information to support business decision-making.
• Identify opportunities to improve processes, leverage tools and systems effectively, and support continuous improvement initiatives.
• Partner with leaders and cross-functional teams to provide exceptional customer service and administrative support.
• Perform general office and administrative duties as needed.
• Perform other duties as assigned.

Skills

Data entry

Attention to detail

Verbal and written communication

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Join one of the largest bottlers and distributor of the world's most iconic beverage brands!

Why you'll love working at Swire Coca-Cola:

Swire Coca-Cola is committed to providing balance to support you in all aspects of your life, both at work and beyond. We offer the benefits you need for physical, financial, and emotional well-being.

• Competitive wages paid bi-weekly or optional pay on demand; Overtime opportunities
• Health coverage (3 medical options, dental and vision)
• Health Savings Accounts w/ company match
• 401(k) Retirement Plan w/ company match
• FREE virtual primary care, acute care & physical therapy
• FREE Employee Assistance Program
• FREE Safety Shoes annually for most roles
• Seven (7) company paid holidays & 3 paid floating holidays
• Paid time off (vacation, sick time, bereavement, jury duty, maternity/personal, disability leave & volunteer time)
• Discounted & free product
• Tuition reimbursement
• Opportunities for career advancement

Note: Enrollment in a Swire Medical Plan is required for some benefits.

Who is Swire Coca-Cola?

We are a family-owned bottling company with a story spanning over two centuries. We are one of the largest bottlers of Coca-Cola in North America and distribute more than 50 beverage brands and flavors creating joy for our customers every day. Our 8,000+ driven employees work hard as part of a team that delivers refreshment to over 30 million consumers across 13 states. Begin a journey with us at Swire Coca-Cola and belong to a community of dedicated team members who think big and believe in winning together.

Job Details:

Schedule: Monday thru Friday 9:00 am to 5:00 pm

Pay: $22.58 - $27.89/hour

Job Level: 2

What does a Field Administrator do at Swire Coca-Cola?

The Field Administrator performs route settlement and provides customer and business administrative support for the assigned Swire distribution location in accordance with company policies and procedures. This role helps ensure accurate financial transactions, supports operational decision-making, and delivers high-quality service to internal and external customers.

Responsibilities:

• Complete route accounting, settlement activities, and end-of-day paperwork in accordance with Standard Operating Procedures.
• Communicate proper transaction recording procedures and provide administrative support to delivery associates.
• Perform cash handling activities in compliance with company policies and internal controls.
• Research and resolve driver overages, shortages, and related transaction discrepancies.
• Perform Accounts Payable functions, including initiating purchase orders, processing invoices, researching payments, and maintaining related documentation.
• Maintain accurate financial records and reporting while providing timely information to support business decision-making.
• Identify opportunities to improve processes, leverage tools and systems effectively, and support continuous improvement initiatives.
• Partner with leaders and cross-functional teams to provide exceptional customer service and administrative support.
• Perform general office and administrative duties as needed.
• Perform other duties as assigned.

Requirements:

• High School Diploma or GED required.
• Experience in administrative, accounting, bookkeeping, accounts payable, route accounting, or related business support functions preferred.
• Accurate data entry skills with strong attention to detail and organizational abilities.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Ability to handle confidential information and maintain a high degree of accuracy and integrity in financial transactions.

Due to the nature of our work and to help maintain a safe workplace for our employees and customers, after a candidate receives a conditional offer of employment, they will be required to complete pre-employment screening. This includes a criminal background check, drug screening, and for certain roles, a motor vehicle record review.

Screening results are evaluated based on several factors, including the nature and severity of an offense, how much time has passed, the relevance to the position, patterns of repeated offenses, and driving history for roles that require operating a vehicle.

All results are reviewed fairly and in accordance with applicable state and federal laws, including the Fair Credit Reporting Act.

Swire Coca-Cola is an equal employment opportunity and affirmative action employer that participates in the E-Verify program as required by law. All qualified applicants will receive consideration for employment without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status or other legally protected characteristics. Swire Coca-Cola does not sponsor applicants for work visas.