Field Administrator

RQ Construction, LLC; Coronado (CA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with company match

Job summary

RQ Construction, LLC is seeking a full-time, onsite Field Administrator to support our construction operations at Naval Base Coronado in Coronado, CA. The role provides essential administrative and compliance support on an active project, with a team-focused environment and opportunities to grow in the construction industry.

The ideal candidate will be organized, dependable, detail-oriented, customer-focused, and able to manage competing priorities.

Qualifications

• Minimum two years of experience in an administrative position.
• Strong computer skills, including Microsoft Office, Outlook, and internet-based applications.
• Excellent organizational and communication skills.
• Ability to learn and adapt to new software, systems, and processes.
• Strong attention to detail and ability to manage multiple assignments.

Responsibilities

• Process Federal certified payroll and support related compliance requirements.
• Coordinate base access requests.
• Manage project vendors and assist with vendor-related administrative needs.
• Request and maintain tier insurance documentation.
• Support onsite facility management activities.
• Maintain accurate project records and document control.
• Schedule and coordinate meetings and project events.
• Prepare meeting agendas and record/distribute meeting minutes.
• Provide general administrative support to the onsite construction team.
• Handle sensitive and confidential information with discretion.
• Communicate professionally with customers, vendors, project personnel, and stakeholders.
• Manage multiple priorities in a fast-paced project environment.

Skills

Organization

Dependability

Attention to detail

Customer focus

Prioritization

Communication skills

Tools

Microsoft Office

Outlook

Internet-based applications

Job description

RQ Construction, LLC is seeking a full-time, onsite Field Administrator to support our construction operations at Naval Base Coronado in Coronado, CA.

As a Field Administrator, you'll be an integral part of the onsite project team, providing administrative and compliance support that helps keep construction activities organized and running efficiently. This is an excellent opportunity for an experienced administrative professional, or someone with a strong administrative background who is interested in entering the construction industry to join a growing and fast-paced organization.

• Pay: $26.00-$30.00 per hour, depending on experience
• Schedule: Full-time, generally 6:00/7:00 AM-2:30/3:30 PM PST
• Hours: 30+ hours per week; adapts to project team needs
• Benefits: Medical, Dental, Vision, and 401(k) with company match

The Field Administrator provides essential administrative support to an active construction project located on a military installation. You will work closely with the project team and various stakeholders, handling a broad range of administrative, compliance, coordination, and documentation responsibilities.

• Processing Federal certified payroll and supporting related compliance requirements
• Coordinating base access requests
• Managing project vendors and assisting with vendor-related administrative needs
• Requesting and maintaining tier insurance documentation
• Supporting onsite facility management activities
• Maintaining accurate project records and document control
• Scheduling and coordinating meetings and project events
• Preparing meeting agendas and recording/distributing meeting minutes
• Providing general administrative support to the onsite construction team
• Handling sensitive and confidential information with appropriate discretion
• Communicating professionally with customers, vendors, project personnel, and other stakeholders
• Managing multiple priorities while maintaining accuracy and organization in a fast-paced project environment

The ideal candidate is organized, dependable, detail-oriented, customer-focused, and comfortable managing competing priorities. Strong communication skills, sound judgment, professionalism, and the ability to handle sensitive information are important in this role. We're looking for an administrative professional who can work independently while collaborating effectively with a busy project team.

Required

• At least two years of experience in an administrative position
• Strong computer skills, including Microsoft Office, Outlook, and internet-based applications
• Excellent organizational and communication skills
• Ability to learn and adapt to new software, systems, and processes
• Strong attention to detail and ability to manage multiple assignments

Preferred

• Experience with Oracle and/or LCPtracker
• Accounting experience
• Experience processing Federal certified payroll
• Previous experience in the construction industry
• Fluency in Spanish

RQ Construction, LLC is a full-service contracting and design firm specializing in Design/Build projects with a strong focus on the Department of Defense.

Our mission is "to provide our customers the best built environment while being the first choice of all stakeholders."\

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices) marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition (including cancer or a record or history of cancer, and genetic characteristics), sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information, sexual orientation, veteran status, or any other basis or status protected by federal, state, or local law or ordinance or regulation.

All candidates considered for hire must provide evidence of identity and U.S. work authorization at the time of hire. Additionally, all candidates must successfully pass a drug screening and commercial criminal background check, including a stricter Department of Defense background check, for access to job site at military base (if applicable for position being hired for).