Festival Operations & Logistics Coordinator

Mountainfilm; Colorado; Hybrid; USD 25,000 - 34,000; Full time

Job summary

Mountainfilm is seeking a Festival Coordinator to provide essential administrative support across festival operations, including data entry and coordination with guests, filmmakers, and staff. The role requires meticulous organization, strong communication, and comfort with databases and spreadsheets.

It involves nights/weekends during the festival and collaboration across departments to ensure a smooth program experience.

Qualifications

• Two years of demonstrated experience in festival administration or equivalent progressive work experience.
• Excellent organizational skills and attention to detail.
• Strong communication skills, with the ability to interface easily with staff, filmmakers, guests and the public.

Responsibilities

• Provide administrative support across the festival operations.
• Providing critical data entry keeping records and databases up-to-date.
• Coordinate and provide clear guidance to attending guests and filmmakers communicating expectations.
• Manage festival details, attending guest and film information.
• Prepare and distribute program materials and guest and technical documentation.
• Support the development of festival schedules and program blocks.
• Organize and track film and media content and assets.
• Proofread and edit festival communications and materials.
• Support coordination of travel, lodging, passes and payments for guests and staff.
• Support accessibility, sustainability and community initiatives.
• Assist with marketing and promotional efforts.
• Load records and update guest and film information on the website.
• Provide administrative and programmatic support for select film programs as assigned.
• Support payment tracking and processing for payments and reimbursements.
• Support office operations by keeping shared spaces and files organized, managing shipping and receiving for programming materials, attending weekly staff meetings and contributing to festival wrap-up reports.

Skills

Festival admin exp

Organizational skills

Attention to detail

Communication

Team collaboration

Tools

Eventive

FilmFreeway

Google Docs

Airtable

Slack

Creative Cloud

Job description

Mountainfilm is seeking a Festival Coordinator to provide essential administrative support across festival operations, including data entry and coordination with guests, filmmakers, and staff. The role requires meticulous organization, strong communication, and comfort with databases and spreadsheets.

It involves nights/weekends during the festival and collaboration across departments to ensure a smooth program experience.