Festival Logistics & Operations Coordinator

Newfields; Shooters Hill (IN); On-site; USD 42,000 - 65,000; Full time

Job summary

Newfields seeks a Full-Time Festivals Administrator to support financial and operational functions for festival programs and events in Indianapolis. You will help manage budgets, payments, and records while coordinating with multiple departments and contractors to ensure smooth event delivery.

The role requires strong Excel skills, clear writing, and the ability to manage multiple tasks, including setup and breakdown of festival elements, with some weekend hours expected.

Qualifications

• Proficiency in Microsoft Office, especially Excel, and willingness to learn new software.
• Strong writing skills for internal comms and program copy.
• Ability to present information to donors, staff, and large festival groups.
• Attention to detail and ability to coordinate multiple tasks and deadlines.
• Basic familiarity with museum operations and Newfields' collection.

Responsibilities

• Assist Festivals team with financial and departmental operations, including records of expenses, budgets, and payments.
• Ensure procurement, financial, and operational policies are implemented with timely requisitions, purchase orders, and invoices.
• Provide administrative support by coordinating schedules, meetings, and documentation.

Skills

MS Office

Excel

Written communication

Public speaking

Attention to detail

Organizational skills

Team collaboration

Museum knowledge

Math skills

Public relations basics

Education

B.A./BFA degree

Job description

Newfields seeks a Full-Time Festivals Administrator to support financial and operational functions for festival programs and events in Indianapolis. You will help manage budgets, payments, and records while coordinating with multiple departments and contractors to ensure smooth event delivery.

The role requires strong Excel skills, clear writing, and the ability to manage multiple tasks, including setup and breakdown of festival elements, with some weekend hours expected.