Festival Coordinator, Ride Shares

Sundance Co; Boulder (CO); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid sick leave and Institute holidays

Employee assistance program

Employee Wellness Initiatives

Sundance Film Festival passes andbenef

Job summary

Sundance Institute in Boulder, CO is seeking a Festival Coordinator, Ride Shares to coordinate transportation operations for the Sundance Film Festival. The role works on-site in a hybrid capacity, supporting the Festival Manager, Transportation to ensure smooth ride-share logistics during the event.

Responsibilities include implementing the ride-share plan, coordinating with vendors, setting up and tearing down barricades, creating data reports, and maintaining open communication with

Qualifications

• 2 years experience in event transportation, production, operations, or related.
• Strong interpersonal skills to work effectively with a variety of people.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential information.
• Ability to move up to 50-75 lbs.
• Ability to drive in winter road conditions.
• Knowledge of the Boulder, CO area is helpful.
• Proficiency in Microsoft Office and Google Applications.
• Knowledge of FileMaker Pro or other relational databases preferred.
• Legal authorization to work in the United States.

Responsibilities

• Assisting in implementing the ride-share plan.
• Coordinating with vendors to obtain necessary items outlined in the implementation plan.
• Helping the manager set up and tear down barricades at all pick-up and drop-off locations throughout Boulder.
• Serving as the department liaison during onsite vendor meetings.
• Communicating any issues that arise in real time, escalating issues to the Manager for resolution.
• Coordinating signage needs for the ride-share locations.
• Creating spreadsheets to capture data that can serve as a historical document for future use.
• Collaborating on the transportation timeline to ensure all tasks are included.
• Supporting the manager in staying on schedule and meeting deadlines.
• Updating the ride-share plan with changes that occurred during the Festival.
• Collecting daily ride-share data and incorporating it into a daily report.
• Validating locations to confirm they are running as planned.
• Gathering pick-up and drop-off data and creating a document that can be built upon in future years.
• Assisting the manager with other assigned projects and tasks.
• Completing a comprehensive written wrap report as directed.

Skills

Event transportation

Operations

Interpersonal skills

Organizational skills

Confidentiality

Tools

Microsoft Office

Google Applications

FileMaker Pro

Job description

The Festival Coordinator, Ride Shares is charged with coordinating the operations and logistics for all things related to Ride Shares for the Sundance Film Festival.

Working closely under the direction of the Festival Manager, Transportation, the Coordinator supports the team by honoring Sundance Institute’s commitment to introducing the work of independent artists to new audiences by ensuring transportation logistics for the annual Festival are a success.

This temporary position works full-time (40 hours per week) from Wednesday, November 11, 2026 to Friday, February 12, 2027 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Boulder, CO office in order to work onsite in a hybrid capacity throughout its employment.

Top priorities include but are not limited to…

• Assisting in implementing the ride-share plan.
• Coordinating with vendors to obtain necessary items outlined in the implementation plan.
• Helping the manager set up and tear down barricades at all pick-up and drop-off locations throughout Boulder.
• Serving as the department liaison during onsite vendor meetings.
• Communicating any issues that arise in real time, escalating issues to the Manager for resolution.
• Coordinating signage needs for the ride-share locations.
• Creating spreadsheets to capture data that can serve as a historical document for future use.
• Collaborating on the transportation timeline to ensure all tasks are included.
• Supporting the manager in staying on schedule and meeting deadlines.
• Updating the ride-share plan with changes that occurred during the Festival.
• Collecting daily ride-share data and incorporating it into a daily report.
• Validating locations to confirm they are running as planned.
• Gathering pick-up and drop-off data and creating a document that can be built upon in future years.
• Assisting the manager with other assigned projects and tasks.
• Completing a comprehensive written wrap report as directed.

You have the following direct or transferable qualifications and skills:

• 2 years experience in event transportation, production, operations, or related.
• Valid driver's license and successful completion of a MVR background check
• Strong interpersonal skills to work effectively with a variety of people.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential information.
• Ability to move up to 50-75 lbs.
• Ability to drive in winter road conditions.
• Knowledge of the Boulder, CO area is helpful.
• Proficiency in Microsoft Office and Google Applications.
• Knowledge of FileMaker Pro or other relational databases preferred
• Legal authorization to work in the United States.

You will be successful in this role if you...

• Strive toward operational excellence, including the ability to problem-solve within your work and the work of the team so change can happen quickly and efficiently.
• Effectively manage and motivate the volunteers you are leading and bring the team together around common goals.
• Communicate clearly with internal and external stakeholders of varying levels and positions.

In addition to an hourly pay of $22.25, this position* is eligible for benefits & perks, highlights include:

• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits (varies each year)

*Applications open 10/1/2026 and will be accepted for at least one week