Festival Coordinator, Transportation

Sundance Co; Boulder (CO); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid sick leave

Institute holidays

Employee assistance program

Employee Wellness Initiatives

Festival passes

Job summary

Sundance Institute in Boulder, CO is seeking a Festival Transportation Coordinator to manage logistics for the Sundance Film Festival. You will work under the Festival Manager, Transportation to ensure smooth transport operations and timely actions.

This temporary, full-time role runs Oct 14, 2026 to Feb 19, 2027, with extended hours and a hybrid in-office schedule in Boulder. You will coordinate with vendors, track data, manage timelines, and report on transportation performance daily.

Qualifications

• 2 years experience in event transportation, production, operations, or related.
• Ability to drive a 16’ to 24’ box truck with lift gates.
• Valid driver's license and DOT medical/ability to obtain one.
• Strong interpersonal skills to work effectively with a variety of people.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential information.
• Ability to move items up to 50-75 lbs and drive in winter conditions.
• Knowledge of the Boulder, CO area is helpful.
• Proficiency with Microsoft Office and Google Applications.
• Knowledge of FileMaker Pro or other relational databases preferred.
• Legal authorization to work in the United States.

Responsibilities

• Assist translating the approved transportation plan into an implementable schedule.
• Coordinate with vendors to secure items per plan.
• Update tracking documents from prior years for the Festival.
• Help set up and tear down barricades at Boulder locations.
• Liaise with the department at onsite vendor meetings.
• Set and reset venue footprints daily during the Festival.
• Track ridership on the Longmont route and return trips.
• Create spreadsheets capturing data for historical use.
• Collaborate on the transportation timeline and tasks.
• Support the team to stay on schedule and meet deadlines.
• Track transportation expenses and flag unexpected costs.
• Collect daily bus data and include in reports.
• Gather pick-up/drop-off data for future years.
• Support other projects and complete a wrap report.

Skills

Event logistics

Vendor coordination

Data reporting

Interpersonal skills

Organizational skills

Tools

Microsoft Office

Google Applications

FileMaker Pro

Job description

The Festival Coordinator, Transportation is charged with coordinating operations and logistics for all things related to transportation for the Sundance Film Festival.

Working closely under the direction of the Festival Manager, Transportation, the Coordinator supports furthering Sundance Institute’s commitment to introducing the work of independent artists to new audiences by ensuring transportation logistics for the annual Festival are a success.

This temporary position works full-time (40 hours per week) from Wednesday, October 14, 2026 to Friday, February 19, 2027 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Boulder, CO office in order to work onsite in a hybrid capacity throughout its employment.

Top priorities include but are not limited to…

• Assisting in translating the approved transportation plan into a plan for implementation.
• Coordinating with vendors to obtain necessary items outlined in the implementation plan.
• Creating and/or updating tracking documents from the previous years with relevant information for the upcoming Festival.
• Helping the manager set-up and tear-down barricades at various locations throughout Boulder.
• Serving as a liaison for the department at onsite meetings with local vendors.
• Assisting in setting and resetting venue footprint(s) daily/nightly during the Festival.
• Tracking early morning ridership on the Longmont route to Boulder and evening ridership back to Longmont
• Creating spreadsheets to capture and track data that can serve as a historical document for future use.
• Collaborating on the transportation timeline and working to ensure all tasks are included.
• Supporting the manager by staying on schedule and meeting deadlines.
• Tracking all transportation expenses and communicating any unforeseen costs.
• Collecting daily transportation bus data and incorporating it into a daily report.
• Gathering pick-up and drop-off data and creating a document that can be built upon in future years.
• Supporting the manager and team with other projects and tasks as assigned.
• Complete a comprehensive written wrap report as directed.

You have the following direct or transferable qualifications and skills:

• 2 years experience in event transportation, production, operations, or related.
• Ability to drive a 16’ to 24’ box truck (over 10,000 lbs) with lift gates, as needed.
• Valid driver's license and successful completion of a MVR background check and a valid DOT physical card or the ability to obtain one.
• Strong interpersonal skills to work effectively with a variety of people.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential information.
• Ability to move items up to 50-75 lbs.
• Ability to drive in winter road conditions.
• Knowledge of the Boulder, CO area is helpful.
• Proficiency in Microsoft Office and Google Applications.
• Knowledge of FileMaker Pro or other relational databases preferred.
• Legal authorization to work in the United States.

You will be successful in this role if you...

• Strive toward operational excellence, including the ability to problem-solve within your work and the work of the team so change can happen quickly and efficiently.
• Effectively manage and motivate the volunteers you are leading and bring the team together around common goals.
• Communicate clearly with internal and external stakeholders of varying levels and positions.

In addition to an hourly pay of $22.25, this position* is eligible for benefits & perks, highlights include:

• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits (varies each year)

*Applications open 10/1/2026 and will be accepted for at least one week