Festival Coordinator, Events Venue

Sundance Institute; Boulder (CO); Hybrid; USD 30,000 - 33,000; Full time

Benefits offered by this job

Paid sick leave

Institute holidays

Employee assistance program

Wellness initiatives

Festival passes

Job summary

Sundance Institute in Boulder, CO is seeking a Festival Coordinator, Event Venue to help plan and operate the festival venue with a hands‑on role across setup, on‑site management, and teardown. You will liaise with owners, vendors, and staff to ensure smooth operations and a positive attendee experience.

The role is full‑time during the festival window (40 hours/week) from Oct 14, 2026 to Feb 19, 2027, based in our Boulder office with hybrid onsite work.

Qualifications

• 1–2 years of experience coordinating events, production logistics, or assisting with venue operations.
• Outstanding verbal, written, and interpersonal communication with high‑level donors, artists, and guests.
• Strong customer support, calm under pressure, and meticulous organization.
• Working knowledge of Airtable and Google Workspace.
• Ability to lift 50–75 lbs and maintain discretion with attendee information.

Responsibilities

• Assist in planning, preparation and operation of the Sundance Festival event venue.
• Coordinate with venue owners, managers, vendors, contractors, and staff.
• Support budget tracking, asset management, and day‑to‑day venue logistics.
• Provide hands‑on setup, control crowd flow, and post‑event wrap activities.
• Support Beverage team and supervision of seasonal volunteers and staff.

Skills

Event coordination

Production logistics

Venue operations

Communication skills

Customer service

Organizational skills

Airtable

Google Workspace

Discretion

Manual lifting

Tools

Airtable

Google Workspace

Job description

Career Opportunities with Sundance Institute

A great place to work.

Careers At Sundance Institute

Current job opportunities are posted here as they become available.

Our employees are distributed across four main hubs: Los Angeles, California, Boulder, Colorado, New York, New York, & Salt Lake City, Utah.

The Festival Coordinator, Event Venue is charged with assisting in the planning, preparation, and operational execution of the official event venue of the Sundance Film Festival. This position will help delegate to full time festival venue volunteers. Additionally, this position will organize and support assigned events during the Festival.

Working closely under the direction of the Festival Manager, Event Venue, this role supports Sundance Institute’s commitment to providing a successful and positive in-person Festival experience for all artists and patrons.

This temporary position works full-time (40 hours per week) from Wednesday, October 14, 2026 to Friday, February 19, 2027 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Boulder, CO office in order to work onsite in a hybrid capacity throughout its employment.

Top priorities include but are not limited to…

• Acting as a liaison and assisting with communication between venue owners, managers, vendors, contractors, and staff, including attending pre-Festival venue meetings.
• Helping the Festival Manager, Event Venue track spatial layouts, electrical needs, internet setups, security plans, and evacuation routes for main buildings and tent structures.
• Supporting the execution of the venue’s look and feel in alignment with the Festival Manager, Event Venue and Manager, Event Operations.
• Supporting the Festival Manager, Event Venue by tracking equipment orders and assisting with the timeline execution for venue move-in, set-up, and tear-down.
• Conducting budget and expense tracking, helping monitor venue-specific expenses and organizing receipts to support the Festival Manager, Event Venue and Manager, Event Operations.
• Gathering details to help develop final event plans for management approval.
• Providing hands-on assistance with final event touches, vendor placement, and physical setups from load-in through tear-down.
• Supporting the Beverage Associate Manager with beverage deliveries, inventory, and venue logistics as needed.
• Monitoring venue spaces during active events and assisting with the daily coordination of seasonal volunteers and staff.
• Observing building entrances, maintaining accurate attendance tallies, and collaborating with venue staff to facilitate orderly and secure crowd flow.
• Ensuring spaces remain orderly and operational, including performing minor cleaning duties or clearing snow when necessary.
• Assisting the Corporate team and sponsors with navigating venue layouts and activation structures.
• Participating in post-Festival venue walk-throughs with owners to document site conditions and property returns.
• Drafting sections of the post-Festival wrap report regarding venue operations.
• Supporting general Event Department operations and leadership team members as assigned.

You have the following direct or transferable qualifications and skills:

• 1-2 years of experience coordinating events, production logistics, or assisting with venue operations.
• Outstanding verbal, written, and interpersonal communication skills to work with high-level donors, artists, and guests.
• Strong customer support skills and the ability to maintain calm in stressful situations.
• Excellent organizational skills, intense attention to detail, and a proclivity for working as a member of a team.
• Working knowledge of Airtable and Google Workspace (Gmail, Drive, Docs, Sheets, Calendar).
• Ability to maintain strict discretion and professionalism regarding attendee information and restricted sponsor assets.
• Ability to move and lift items that weigh 50-75 lbs chest high
• Legal authorization to work in the United States.

You will be successful in this role if you...

• Jump in quickly to support the Venue Manager and proactively assist in venue logistics.
• Adapt flexibly to changing circumstances, live event variables, and irregular event shifts.
• Communicate clearly and work collaboratively across the Events, Partnerships, and Technical teams.
• Deliver excellent customer service and remain composed in stressful situations with high-level guests.
• Balance physical setup demands with meticulous equipment tracking and inventory management.

In addition to an hourly pay of $22.25, this position* is eligible for benefits & perks, highlights include:

• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits (varies each year)

*Applications open 09/17/2026 and will be accepted for at least one week