Festival Coordinator

Naples Botanical Garden Inc; East Naples (FL); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical

Vision

Dental

Life Insurance

Retirement Plan with matching

Short-Long Term Disability

PTO

Paid Holidays

Garden Perks

Job summary

Naples Botanical Garden Inc. in Naples, FL seeks a Festival Coordinator to support the production of public festivals and year-round events. The role focuses on festival planning, vendor coordination, timelines, and on-site logistics to engage the community.

The position requires collaboration across teams, strong communication, and the ability to manage multiple events with attention to detail in a fast-paced nonprofit environment.

Qualifications

• Bachelor's Degree preferred with 3+ years of nonprofit or event experience.
• Ability to communicate effectively and work collaboratively with staff and volunteers.
• Proven track record in fast-paced environments requiring coordination with internal/external audiences.
• Detail-oriented, highly organized, and able to manage multiple assignments.

Responsibilities

• Assist planning and execution of a 36-month festival schedule and timelines.
• Manage internal calendar of festivals and events.
• Schedule vendors/performers, prepare and manage contracts.
• Coordinate with departments for logistics, set-up, floor plans, and signage.
• Provide on-site festival management and vendor coordination.
• Code invoices, process checks, and handle related admin duties.
• Develop relationships with other gardens/museums and external partners.
• Support internal and private events as needed.

Skills

Communication

Team collaboration

Organization

Attention to detail

Flexibility

Excellence

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Visio

Monday.com

Tripleseat

Job description

Salary Description:

$22.79 hourly

Classification:

Non-Exempt

Organizational Description

Naples Botanical Garden is a 170-acre world-class paradise, featuring the flora and cultures of the tropics and sub-tropics including Brazil, the Caribbean, Southeast Asia, and Florida. The Garden’s mission is to connect people and plants through display, education, conservation, and applied science. The Garden has beautifully restored native habitats, cultivated gardens, walking trails, and public programming that offer education and enjoyment for people of all ages. Naples Botanical Garden is a 501(c)3 organization.

Position Summary:

The Visitor Operations team presents ongoing and seasonal festivals, exhibits, and public events to drive year-round attendance to Naples Botanical Garden. This includes a variety of free and fee-based activities that support the Garden’s mission, engage the community, and encourage visitation. The Festival Coordinator plays an important role in the Garden’s robust offering of seasonal events. Primary duties will focus on supporting the production of public festivals, including Music in the Garden, Naples Flower Show & Garden Market, Naples Orchid Society Show & Sale, Annual Ikebana Exhibition, Blooms & Brews, Plein Art Fest, Johnsonville Night Lights in the Garden, and more. The coordinator works collaboratively across the organization as well as with local partners in the community to assist in the creation of new festivals and continually improve existing public festivals at the Garden.

Primary Duties and Responsibilities:

• Assist with the planning and execution of 36-month schedule of festivals and public events, including coordination of event timelines.
• Manage internal calendar of festivals and public events.
• Schedule and manage vendors and performers; prepare and manage contract execution.
• Meet regularly with staff internally to coordinate event execution.
• Provide appropriate information and materials to other departments in a timely manner; Work closely with the Operations team on logistics of public events including set-up, floor plans, and all logistical needs.
• Regularly provide on-site management of festivals and public events.
• Coordinate printing and signage needs for all festivals and public events.
• Code invoices, process check requests and perform related administrative duties.
• Ensure all necessary insurance policies, purchases, and contracts are completed in a timely and professional manner, and that all required documentation is provided to the appropriate staff leadership.
• Research potential festivals and other public events and assess for relation to mission, feasibility, and potential for earned revenue.
• Develop relationships with counterparts at other botanical gardens and museums.
• Support relationships with external festival and public event partners.
• Support the Event Coordinator with internal and private events, as needed.

Requirements /Qualifications:

• Bachelor's Degree preferred with 3+ years of successful event, project, or nonprofit experience in managing events, programs, and/or projects.
• Demonstrated ability to communicate effectively and work collaboratively with peers, colleagues, and volunteers.
• Commitment to excellence.
• Proven history of success working in a fast-paced environment in which coordination with internal and external audiences is required.
• Proficiency in Microsoft Office Suite and Visio. Ability to learn and use additional software programs, such as Monday.com and Tripleseat.
• Attention to detail with high standards for accuracy.
• Highly organized with the ability to handle multiple assignments in a collaborative, deadline-driven environment.
• Must be resourceful, innovative, and flexible.
• Excellent verbal and written communication skills.
• Ability to follow instructions, respond to management direction, take responsibility for own actions, keep commitments, and complete tasks on time.
• Pre-employment background check required.

Benefits:

• Medical
• Vision
• Dental
• Life Insurance
• Retirement Plan with matching
• Short-Long Term Disability
• PTO
• Paid Holidays
• Garden Perks

Naples Botanical Garden is an Equal Opportunity Employer. The Garden has a long-standing policy of employment and advancement based solely upon qualifications to perform the essential elements of a position without regard to age, creed, gender, national origin or ancestry, race, color, religion, veteran status, pregnancy, marital status, HIV status, genetic information, sex, sexual orientation, handicap or mental or physical disability.