Fertility Care Administrative Coordinator

IVI RMA GLOBAL; East Palo Alto (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Plan

Paid Time Off

Job summary

IVIRMA Global’s Palo Alto team seeks a Medical Administrative Coordinator to streamline patient flow, coordinate care with nurses and physicians, and ensure complete documentation.

The role supports treatment readiness, enhances the patient experience, and covers administrative duties in a fast-paced women’s health and fertility setting. Schedule is Mon-Fri 8:00 AM–4:00 PM, in Palo Alto, CA.

Qualifications

• Minimum of two years’ experience in a multi-physician practice.
• Experience in women’s healthcare preferred.
• Knowledge of medical terminology.

Responsibilities

• Coordinate patient care with nurses and providers to support treatment readiness.
• Assist nurses with patient checklists and documentation.
• Utilize EMR to verify testing, consents, and progress notes are complete.
• Prepare patient letters and letters of medical necessity.
• Notarize practice documents as needed.
• Cover clinical assistant and patient services duties when required.
• Initiate prior authorizations with insurers for tests.
• Triage patient inquiries with high-quality service.

Skills

Microsoft Office

Typing 25 wpm

EMR software

Education

High School Diploma or GED

Associate degree

CMA certification

Tools

EMR systems

Job description

IVIRMA Global’s Palo Alto team seeks a Medical Administrative Coordinator to streamline patient flow, coordinate care with nurses and physicians, and ensure complete documentation.

The role supports treatment readiness, enhances the patient experience, and covers administrative duties in a fast-paced women’s health and fertility setting. Schedule is Mon-Fri 8:00 AM–4:00 PM, in Palo Alto, CA.