Fellowship Programs Coordinator

Nicklaushealth; Sunset Corners (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Nicklaushealth in Florida is seeking a detail-oriented Administrative Specialist to support the Medical Education Department and fellowship programs. Responsibilities include coordinating curriculum sessions, overseeing IPM module issues, assisting fellows with passwords, and maintaining documentation.

The role requires 3–5 years in GME or administrative work, a bachelor's degree preferred, and proficiency with New Innovations and MS Office.

Qualifications

• 3–5 years Graduate Medical Education (GME) experience or relevant administrative experience.
• Bachelor's degree preferred.
• New Innovations software experience preferred.
• Proficient with word processing, spreadsheet, database, internet and e-mail applications.
• Ability to work flexible hours including nights and weekends as needed.

Responsibilities

• Coordinates the Common Fellowship Curriculum Sessions, including scheduling, reminders, attendance records, room setup and meals.
• Oversees software issues for AMA IPM modules and supports related activities.
• Assist Fellows with AMA passwords, monitor performance, and provide quarterly reports to the Program Director.
• Performs ACGME administrative functions, maintains documentation, and follows up daily on Fellowship programs.
• Enters ADS program updates and coordinates special review planning as needed.
• Prepares and maintains Fellows personnel files, contracts, and monitors licensure, PALS, visas, etc.
• Maintains Fellow files in New Innovations and coordinates Fellowship onboarding.
• Processes travel and reimbursements for Fellows and runs duty hour and procedure reports.
• Trains staff on New Innovations, creates schedules, and assists with evaluation prep.
• Updates annual requirements for fellowship programs, including schedule and evaluations.
• Schedules CCC and PEC meetings and prepares documentation.
• Meets weekly with the program director to review ACGME documents and evaluations.

Skills

Communication skills

Time management

Confidentiality

Organizational skills

Adaptability

Independent work

Education

Bachelor's degree preferred

Tools

New Innovations software

MS Office suite

Job description

Nicklaushealth in Florida is seeking a detail-oriented Administrative Specialist to support the Medical Education Department and fellowship programs. Responsibilities include coordinating curriculum sessions, overseeing IPM module issues, assisting fellows with passwords, and maintaining documentation.

The role requires 3–5 years in GME or administrative work, a bachelor's degree preferred, and proficiency with New Innovations and MS Office.