Fellowship Coordinator - Marshall Family Medicine

Marshall Health; Huntington (WV); On-site; USD 55,000 - 75,000; Full time

Job summary

Marshall Health in Huntington, WV is seeking a program administrator for our Graduate Medical Education (GME) training program with eleven or fewer positions. You will serve as the primary contact for faculty, residents, and participating sites, coordinating policies, learning objectives, curriculum, and evaluations, and maintaining the program's manual.

This role oversees documentation, schedules, budget preparation, and communications, provides training on software and databases, and

Responsibilities

• Serves as the primary and initial point of contact for faculty, residents/fellows, prospective residents/fellows, various departments, and participating sites on matters related to a Graduate Medical Education (GME) training program with eleven or fewer training positions;
• Collaborates with the residency Program Director and program evaluation committee in the development, dissemination, implementation, and annual review of policies, procedures, learning objectives, curriculum, training modules, assessments, and evaluations;
• Maintains the program's manual of policies and procedures;
• Monitors faculty and trainee compliance with established policies and procedures and maintains related records;
• Maintains accurate and accessible records for education, accreditation, recruitment, credentialing, appropriate board certifications, and reimbursement;
• Implements modifications related to accreditation, credentialing, and certification;
• Collaborates with Program Directors in the preparation of letters of verification of training;
• Maintains and updates schedules to ensure coverage and maintain documentation of trainees' experiences;
• Oversees development, implementation and documentation of educational activities;
• Prepares, updates, and maintains resident, faculty and program evaluations;
• Prepares various reports as required; attends and maintains minutes at meetings;
• Trains faculty, resident/fellows, and staff on the use of software and online databases;
• Represents the program at institutional, participating sites, and national meetings;
• Facilitates and provides guidance, advocacy and support to the residents/fellows in orientation, integration, and education throughout professional transitions related to the residency/fellowship experience;
• Utilizes software to access, manage, and maintain confidential residency applications and associated documents;
• Communicates with prospective residents/fellows via telephone, email and mail to provide information regarding the program's application process, and to distribute recruitment materials and interview decisions;
• Collaborates with the Program Director and selection committee on interview schedules and makes travel arrangements;
• Assists in preparing the GME program budget; processes invoices and reimbursements for program related expenses;
• Performs related duties as required.

Job description

Job Responsibilities:

• Serves as the primary and initial point of contact for faculty, residents/fellows, prospective residents/fellows, various departments, and participating sites on matters related to a Graduate Medical Education (GME) training program with eleven or fewer training positions;
• Collaborates with the residency Program Director and program evaluation committee in the development, dissemination, implementation, and annual review of policies, procedures, learning objectives, curriculum, training modules, assessments, and evaluations;
• Maintains the program's manual of policies and procedures;
• Monitors faculty and trainee compliance with established policies and procedures and maintains related records;
• Maintains accurate and accessible records for education, accreditation, recruitment, credentialing, appropriate board certifications, and reimbursement;
• Implements modifications related to accreditation, credentialing, and certification;
• Collaborates with Program Directors in the preparation of letters of verification of training;
• Maintains and updates schedules to ensure coverage and maintain documentation of trainees' experiences;
• Oversees development, implementation and documentation of educational activities;
• Prepares, updates, and maintains resident, faculty and program evaluations;
• Prepares various reports as required; attends and maintains minutes at meetings;
• Trains faculty, resident/fellows, and staff on the use of software and online databases;
• Represents the program at institutional, participating sites, and national meetings;
• Facilitates and provides guidance, advocacy and support to the residents/fellows in orientation, integration, and education throughout professional transitions related to the residency/fellowship experience;
• Utilizes software to access, manage, and maintain confidential residency applications and associated documents;
• Communicates with prospective residents/fellows via telephone, email and mail to provide information regarding the program's application process, and to distribute recruitment materials and interview decisions;
• Collaborates with the Program Director and selection committee on interview schedules and makes travel arrangements;
• Assists in preparing the GME program budget; processes invoices and reimbursements for program related expenses;
• Performs related duties as required.