Fellowship Advisor

William & Mary; Virginia (MN); Hybrid; USD 49,000 - 59,000; Full time

Job summary

William & Mary’s Advising Center seeks a Fellowship Advisor to guide undergraduates and recent alumni through national fellowship applications, from eligibility to submission, in collaboration with the Associate Director of Fellowships.

The role blends advising, recruitment, communications, and partnership-building across departments, student organizations, and alumni networks, with the opportunity to contribute to strategic initiatives strengthening the university's fellowship program.

Qualifications

• Bachelor’s degree in higher education, arts & sciences, or related fields.
• Experience with fellowship or academic advising in higher education.
• Experience with program or event management.
• Strong writing and editing skills.
• Excellent attention to detail and time management.
• Strong interpersonal and communication skills.
• Experience in student-facing support roles within education.
• Proficiency in computer skills and Microsoft Office Suite with the ability to master additional platforms.

Responsibilities

• Provide one-on-one and group advising for students exploring national fellowship opportunities.
• Advise students on opportunities that cultivate competitive candidates for national fellowships, including educational experiences, leadership development, and community/campus service.
• Guide students through the process of identifying, preparing, and submitting national fellowship applications, including eligibility, timelines, recommendation letters, and application strategy.
• Review and provide feedback on application materials, including personal statements, research proposals, and resumes.
• Support faculty committees involved in fellowship review and nomination processes.
• Collaborate with the Associate Director of Fellowships in creating programming that strengthens campus-wide fellowship awareness and engagement.
• Collaborate with the Advising Center team to promote the fellowship program, including advertising opportunities, student outreach events, and maintaining a web presence.

Skills

Writing & editing

Attention to detail

Time management

Interpersonal skills

Communication skills

MS Office

Fellowship advising

Event management

Independent work

Team collaboration

Education

Bachelor’s degree in higher education/Arts & Sciences

Master’s degree

Tools

Adobe Creative Suite

Graphic design tools

Blackboard

Canvas

Microsoft Office Suite

Job description

Job Requisition:JR101659 Fellowship Advisor (Open Date: 09/18/2026)Job Posting Title:Fellowship AdvisorDepartment:CC00079 WM001 | CAS | Advising CenterJob Family:Staff - Academic Program AdministrationWorker Sub-Type:Regular (benefited)Job Requisition Primary Location:Ewell HallPrimary Job Posting Location:Posting Location - William & MaryJob Description Summary:William & Mary’s Advising Center supports students’ academic accomplishments across the undergraduate experience from matriculation to postgraduate fellowships. We seek a Fellowship Advisor to join our team of professional academic advisors. The Fellowship Advisor will support undergraduates and recent alums through the application and selection process for nationally competitive fellowships in collaboration with the Associate Director of Fellowships. This role combines advising, recruitment, communications, and partnership-building across academic departments, student organizations, and alumni networks. The successful candidate will also contribute to strategic initiatives that strengthen the university’s national fellowship program.W&M does not provide employment Visa sponsorship for this position.Job Description:Required Qualifications:Bachelor’s degree in higher education, an Arts & Sciences discipline, or related fields.Experience with fellowship or academic advising in higher education.Experience with program or event management.Strong writing and editing skills.Excellent attention to detail and time management.Strong interpersonal and communication skills.Experience in student-facing support roles within education.Demonstrated ability to work independently and collaborate as a team member.Demonstrated proficiency in computer skills and Microsoft Office Suite with the ability to master additional platforms.Preferred Qualifications:Master’s degree in higher education, an Arts & Sciences discipline, or related fields.Several years of experience with fellowship or academic advising in higher education.Several years of experience with programming or event management.Demonstrated experience in educational resource development.Previous research experience.Demonstrated proficiency with Adobe Creative Suite and/or graphic design tools.Experience with learning management platforms (e.g. Blackboard, Canvas).Conditions of Employment:Occasional evening and weekend work requiredHybrid (works remotely one day a week)Compensation: Up to $54,000 commensurate with experienceFor full consideration, submit your resume, cover letter, and list of 3 professional references by the priority review date of 10/2/2026.Duties:50%-Student Advising & Application SupportProvide one-on-one and group advising for students exploring national fellowship opportunities.Advise students on opportunities that cultivate competitive candidates for national fellowships, including educational experiences, leadership development, and community/campus service.Guide students through the process of identifying, preparing, and submitting national fellowship applications, including eligibility, timelines, recommendation letters, and application strategy.Review and provide feedback on application materials, including personal statements, research proposals, and resumes.Support faculty committees involved in fellowship review and nomination processes.25%- Communications, Outreach & RecruitmentCollaborate with the Associate Director of Fellowships in creating programming that strengthens campus-wide fellowship awareness and engagement.Collaborate with the Associate Director of Fellowships in creating and managing educational resources that support students, recommenders, and faculty committees.Collaborate closely with the Advising Center team to promote the fellowship program, including advertising fellowship opportunities, student outreach events, building social media content, and maintaining a web presence (pages, calendars, FAQs).Responsible for creating fellowship promotional materials, identifying campus-wide marketing venues, and disseminating promotional materials.Conduct outreach through student organizations, classroom visits, and tabling events.Maintain and update the awards database, web links, and resource library.Develop and maintain digital content on platforms such as Blackboard/Canvas.Ensure accuracy, clarity, and accessibility of all advising resources.25%- Events & Program ManagementPlan, advertise, and conduct fellowship-related events such as informational sessions, writing intensives, student panels, and recognition events.Collaborate with campus partners (e.g. centers, departments, living learning communities, residence life) to design and execute joint programs and advising initiatives.Build and maintain multiple cross-campus relationships, to identify potential fellowship candidates and to cultivate W&M’s fellowship culture.Develop and manage initiatives such as:Alumni Network engagement, in partnership with administrative staff.Fellowship Ambassador Program, including recruitment, supervision, and productivity tracking.Additional Job Description:Job Profile:JP0246 - Education Support Specialist III - Nonexempt - Salary - S07Qualifications:Compensation Grade:S07Recruiting Start Date:2026-09-18Position Restrictions:Continuing E&G funded position and not term-limitedEEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the \"Know Your Rights\" poster published by the U.S. Equal Employment Opportunity Commission. https:// www.eeoc.gov/know-your-rights-workplace-discrimination-illegalBackground Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.Applicant Notice: By applying for this position, you consent to William & Mary's use, review, and retention of your application materials for recruitment and employment purposes. Materials may be shared with authorized individuals participating in the hiring process and will be managed in accordance with applicable laws and university policies.Probationary Period Notice: Individuals selected for full-time staff positions will be required to complete a twelve (12) month probationary period in accordance with university policy.Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.