Fellowship Advisor

WM001 William & Mary; United States; Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

On-campus fitness facilities

University libraries

Other wellness resources

Educational assistance

Professional development opportunities

Robust holiday schedule

Job summary

William & Mary’s Advising Center seeks a Fellowship Advisor to guide students and alumni through nationally competitive fellowship applications. You will coordinate advising, recruitment, communications, and partnerships across departments and alumni networks to strengthen the university’s fellowship program.

The role emphasizes student-facing advising, program development, and collaborative outreach, with hybrid work arrangements and a compensation framework up to $54,000 per year, commensurate

Qualifications

• Bachelor’s degree in higher education, an Arts & Sciences discipline, or related fields.
• Experience with fellowship or academic advising in higher education.
• Experience with program or event management.
• Strong writing and editing skills.
• Excellent attention to detail and time management.
• Strong interpersonal and communication skills.
• Experience in student-facing support roles within education.
• Demonstrated ability to work independently and collaborate as a team member.
• Demonstrated proficiency with Microsoft Office Suite with the ability to master additional platforms.

Responsibilities

• Provide one-on-one and group advising for students exploring national fellowship opportunities.
• Advise students on opportunities that cultivate competitive candidates for national fellowships, including educational experiences, leadership development, and community/campus service.
• Guide students through the process of identifying, preparing, and submitting national fellowship applications, including eligibility, timelines, recommendation letters, and application strategy.
• Review and provide feedback on application materials, including personal statements, research proposals, and resumes.
• Support faculty committees involved in fellowship review and nomination processes.
• Plan, advertise, and conduct fellowship-related events such as informational sessions, writing intensives, student panels, and recognition events.
• Collaborate with campus partners to design and execute joint programs and advising initiatives.
• Build and maintain cross-campus relationships to identify potential fellowship candidates and foster a fellowship culture.
• Develop and manage initiatives such as Alumni Network engagement and the Fellowship Ambassador Program.

Skills

Writing & editing

Time management

Interpersonal communication

Program management

Team collaboration

Microsoft Office

Education

Bachelor’s degree in higher education / arts & sciences

Master’s degree in higher education (preferred)

Tools

Adobe Creative Suite

Blackboard

Canvas

Job description

Job Details

Job Requisition: JR101659 Fellowship Advisor (Open Date: 09/18/2026)

Job Posting Title: Fellowship Advisor

Department: CC00079 WM001 | CAS | Advising Center

Job Family: Staff - Academic Program Administration

Worker Sub-Type: Regular (benefited)

Job Requisition Primary Location: Ewell Hall

Job Posting Location: William & Mary

Job Description Summary

William & Mary’s Advising Center supports students’ academic accomplishments across the undergraduate experience from matriculation to postgraduate fellowships. We seek a Fellowship Advisor to join our team of professional academic advisors. The Fellowship Advisor will support undergraduates and recent alums through the application and selection process for nationally competitive fellowships in collaboration with the Associate Director of Fellowships. This role combines advising, recruitment, communications, and partnership-building across academic departments, student organizations, and alumni networks. The successful candidate will also contribute to strategic initiatives that strengthen the university’s national fellowship program. W&M does not provide employment Visa sponsorship for this position.

Required Qualifications

• Bachelor’s degree in higher education, an Arts & Sciences discipline, or related fields.
• Experience with fellowship or academic advising in higher education.
• Experience with program or event management.
• Strong writing and editing skills.
• Excellent attention to detail and time management.
• Strong interpersonal and communication skills.
• Experience in student-facing support roles within education.
• Demonstrated ability to work independently and collaborate as a team member.
• Demonstrated proficiency in computer skills and Microsoft Office Suite with the ability to master additional platforms.

Preferred Qualifications

• Master’s degree in higher education, an Arts & Sciences discipline, or related fields.
• Several years of experience with fellowship or academic advising in higher education.
• Several years of experience with programming or event management.
• Demonstrated experience in educational resource development.
• Previous research experience.
• Demonstrated proficiency with Adobe Creative Suite and/or graphic design tools.
• Experience with learning management platforms (e.g. Blackboard, Canvas).

Conditions of Employment

Occasional evening and weekend work required

Hybrid (works remotely one day a week)

Compensation: Up to $54,000 commensurate with experience

Duties

Student Advising & Application Support (50%)

Provide one-on-one and group advising for students exploring national fellowship opportunities.

Advise students on opportunities that cultivate competitive candidates for national fellowships, including educational experiences, leadership development, and community/campus service.

Guide students through the process of identifying, preparing, and submitting national fellowship applications, including eligibility, timelines, recommendation letters, and application strategy.

Review and provide feedback on application materials, including personal statements, research proposals, and resumes.

Support faculty committees involved in fellowship review and nomination processes.

Communications, Outreach & Recruitment (25%)

Collaborate with the Associate Director of Fellowships in creating programming that strengthens campus-wide fellowship awareness and engagement.

Collaborate with the Associate Director of Fellowships in creating and managing educational resources that support students, recommenders, and faculty committees.

Collaborate closely with the Advising Center team to promote the fellowship program, including advertising fellowship opportunities, student outreach events, building social media content, and maintaining a web presence (pages, calendars, FAQs).

Responsible for creating fellowship promotional materials, identifying campus-wide marketing venues, and disseminating promotional materials.

Conduct outreach through student organizations, classroom visits, and tabling events.

Maintain and update the awards database, web links, and resource library.

Develop and maintain digital content on platforms such as Blackboard/Canvas.

Ensure accuracy, clarity, and accessibility of all advising resources.

Events & Program Management (25%)

Plan, advertise, and conduct fellowship-related events such as informational sessions, writing intensives, student panels, and recognition events.

Collaborate with campus partners (e.g. centers, departments, living learning communities, residence life) to design and execute joint programs and advising initiatives.

Build and maintain multiple cross-campus relationships, to identify potential fellowship candidates and to cultivate W&M’s fellowship culture.

Develop and manage initiatives such as: Alumni Network engagement, in partnership with administrative staff.

Fellowship Ambassador Program, including recruitment, supervision, and productivity tracking.

Job Profile

Job Profile: JP0246 - Education Support Specialist III - Nonexempt - Salary - S07 Qualifications: Compensation Grade: S07 Recruiting Start Date: 2026-09-18 Position Restrictions: Continuing E&G funded position and not term-limited

EEO is the Law. Applicants can learn more about William & Mary's status as an equal opportunity employer by viewing the Know Your Rights poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Background Check

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Applicant Notice

By applying for this position, you consent to William & Mary's use, review, and retention of your application materials for recruitment and employment purposes. Materials may be shared with authorized individuals participating in the hiring process and will be managed in accordance with applicable laws and university policies.

Probationary Period Notice

Individuals selected for full-time staff positions will be required to complete a twelve (12) month probationary period in accordance with university policy.

Remote Work Disclaimer

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Workday Maintenance Notice

Please be aware Workday has weekly downtimes and will be unavailable Fridays starting at 9:00 p.m. through Saturdays at noon (ET) for scheduled maintenance. During this time, the portal will be closed and will not accept applications.

Benefits

• Access to on‑campus fitness facilities
• University libraries
• Other wellness resources
• Educational assistance
• Professional development opportunities
• Robust holiday schedule