Federal Work Study - Registered Student Organizations

Uasys; Fort Smith (AR); On-site; USD 15,000 - 17,000; Part time

Benefits offered by this job

Health/dental insurance

Tuition waivers

Official holidays

Job summary

The University of Arkansas at Fort Smith is seeking a Registered Student Organizations Assistant (RSOA) to support RSOs through file maintenance, training material preparation, and NUMALink/Workday administration.

You will help create training materials, assist with marketing plans for RSO programs, track attendance, and coordinate with the Director of Campus and Community Engagement and the RSO Coordinator.

Qualifications

• Must be a UAFS student in a major such as Business, Accounting, Finance, Mathematics or have at least six months of strong experience in working with business finances.
• Must be in good standing and enrolled in a minimum of 9 credit hours.
• Prior experience in a RSO is a plus.

Responsibilities

• Maintain Registered Student Organization (RSO) files and assist with training efforts and NUMALink website maintenance.
• Create RSO support documents and assist the RSO Coordinator.
• Manually enter purchase requests and private fund deposits on NUMALink for 100+ RSOs weekly.
• Balance RSO accounts on NUMALink using Workday weekly.
• Set up/maintain allocated, rollover, and private fund accounts for 100+ RSOs.
• Update RSO spreadsheets with Agency Codes, copy codes, activity codes, and contact information.
• Assist with creating training materials, including video and webinar-type formats.
• Create and implement marketing plans for RSO programs and track attendance.

Skills

Leadership

Knowledge of UAFS campus

Customer service

Knowledge of CACE events/policies

Grammar, punctuation, proofreading

General office procedures

Microsoft Office (Word, PowerPoint, Ex

Public speaking

Learn new software quickly

Education

UAFS student in relevant major

Enrolled in minimum 9 credit hours

Tools

Microsoft Word

PowerPoint

Excel

Job description

Closing Date

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Type of Position

Work-Study

Workstudy Position

No

Job Type

Temporary (Fixed Term)

Sponsorship Available

No

Institution Name

University of Arkansas at Fort Smith

University of Arkansas – Fort Smith

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that’s redefining higher education. We’re on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor’s, and master’s degrees. We’re committed to building a diverse community that mirrors Arkansas’s rich tapestry, reflecting our dedication to serving the state’s varied population while enhancing the quality of our institution.

Fort Smith, Arkansas

Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.

Department

Registered Student Organizations

Summary of Job Duties

The Registered Student Organizations Assistant (RSOA) will be responsible for maintaining Registered Student Organization (RSO) files, assist with training efforts and NUMALink website maintenance, and create RSO support documents. The RSOA will report directly to the Director of Campus and Community Engagement and the RSO Coordinator.

• Manually enter purchase requests and private fund deposits on NUMALink for 100+ RSOs on a weekly basis.
• Manually balance RSO accounts on NUMALink using Workday on a weekly basis.
• Setup/maintain allocated, rollover, and private fund accounts for 100+ RSOs.
• Update RSO spreadsheets to include Agency Codes, copy codes, activity codes, student leader and advisor contact information.
• Assist the RSO Coordinator with creating/prepping training material for RSOs to include video and webinar-style training, how to guides, and RSO support documents.
• Create and implement marketing plans for various RSO Programs such as Star of Excellence Program, RSO Involvement, and general training.
• Track RSO attendance for incentive program and training sessions.
• Assist with RSO key check‑outs and visitor parking passes.
• Assist CACE Marketing Assistant with RSO Information for social media as needed.
• Assist RSOs with approval of flyers, making copies, restocking copy paper, attending to assigned campus buildings for marketing, checking and distributing office mail and helping maintain a clean/organized CACE Office.
• Greet guests, answer phones, and cover Switchboard when needed.
• Assist with communication to RSOs and Advisors regarding deadlines, organization status, and other additional information.

Other Duties and Responsibilities

• Other duties as assigned.
• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and leadership.
• Requires consistent on-time attendance.
• Requires confidentiality.
• This description is not designed to cover a comprehensive listing of activities, duties and responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Education & Work Experience: Minimum qualifications

Must be a UAFS student in a major field of study such as Business, Accounting, Finance, Mathematics or have at least six months of strong experience in working with business finances. The student must also be in good standing and enrolled in a minimum of 9 credit hours. Prior experience in a RSO is a plus.

Other Knowledge, Skills, and Abilities

• Leadership
• Knowledge of UAFS campus and community
• Excellent customer service skills including proper telephone etiquette and pleasant phone voice
• Knowledge of CACE events, procedures, and policies
• Knowledge of grammar, punctuation, spelling, and proofreading
• Knowledge of general office procedures
• Ability to operate standard office equipment
• Knowledge of various software programs including Microsoft Office Word, PowerPoint, and Excel
• Public speaking
• Ability to learn new software in a timely manner

Working Relationships

Works with Student Affairs staff, staff in other offices across campus, students, and visitors. The RSOA will have significant contact with RSO students and advisors.

Special Job Dimensions

Work performed primarily in an office setting. The RSOA will be in the CACE Office during regular business hours and may have the occasional opportunity to work evening events. The RSOA may also be asked to perform tasks which may require occasional lifting of no more than 20 pounds.

Benefits

• university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.

Salary Information

$11.00/hour

Required Documents to Apply

Resume

Additional Information

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Pre-employment Screening Requirements

Criminal Background Check, Motor Vehicle Reports Check

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Benefits Eligible

No

Constant Physical Activity

Hearing

Frequent Physical Activity

Talking

Occasional Physical Activity

Sitting

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.