Accounts Payable Specialist

Uasys; Fayetteville (AR); On-site; USD 51,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Retirement plan

Paid holidays

Leave accrual

Job summary

The Accounts Payable Specialist at University of Arkansas, Fayetteville, handles accounts payable administration, expense analysis, cost monitoring, and budget support, partnering with departments to ensure accurate financial records and strong internal controls.

Working with the Arkansas Alumni Association and other units, this role requires collaboration, adherence to GAAP, and proficiency in Excel and ERP systems to support sound financial decision-making.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field
• At least three years of relevant experience in accounts payable or accounting
• Experience with account reconciliations and month-end close
• Experience analyzing expenses and budget-to-actual results
• Knowledge of GAAP and internal control practices
• Proficient in Excel (formulas, lookups, pivots)
• Experience with accounting/ERP/expense-management systems

Responsibilities

• Process and administer accounts payable transactions
• Analyze expenses and monitor budgets
• Prepare financial reports and assist with month-end close
• Maintain accurate vendor records and internal controls
• Collaborate with departments to improve operating efficiency

Skills

Accounts payable

Financial analysis

Budget to actual

Excel

Month-end close

GAAP

Vendor management

Education

Bachelor’s degree in Accounting/Finance/Business

Educational equivalencies accepted

Tools

Sage Intacct

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions.

Students at all University of Arkansas institutions will view open positions and apply within Workday by searching for “Find Jobs for Students.”

University of Arkansas, Fayetteville students will view open positions and apply within Workday by searching for “Find Student Jobs at UAF.”

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date: 10/07/2026

Type of Position:

Budget and Financial Analysis

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:

Business Operations

Summary of Job Duties:

The Accounts Payable Specialist is an individual contributor responsible for accounts payable administration, expense analysis, cost monitoring, financial reporting, and budget support. The position reviews and processes financial transactions, performs account reconciliations, analyzes budget-to-actual results, and provides information that supports sound financial decision‑making across the Arkansas Alumni Association.

Working collaboratively with departments such as Events, Marketing, Membership, and Programs, the Accounts Payable Specialist helps maintain accurate financial records, strengthens internal controls, and identifies opportunities to improve operating efficiency. The position exercises independent judgment within established accounting policies and procedures and escalates complex or unusual matters for appropriate review.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

• The formal education equivalent of a bachelor’s degree in Accounting, Finance, Business Administration, or a related field

Applicable equivalencies may be considered on the above qualifications

• At least three years of relevant professional experience in accounts payable, general accounting, financial analysis, cost analysis, or a related area
• Experience performing account reconciliations and supporting month-end close activities
• Experience analyzing expenses and budget-to-actual results
• Experience working with generally accepted accounting principles and internal control practices
• Experience and proficiency with Microsoft Excel, including formulas, lookup functions, pivot tables, data filtering, and financial reconciliations
• Experience using accounting, enterprise resource planning, expense-management, or related financial systems

Preferred Qualifications:

• Experience in higher education, a nonprofit organization, a membership association, or a similarly complex environment
• Experience supporting project, program, or event budgets
• Experience with Sage Intacct or comparable accounting software
• Familiarity with sales tax, prepaid expense accounting, accruals, and vendor tax documentation
• Experience developing financial reports or analytical tools for nonfinancial stakeholders

Knowledge, Skills & Abilities:

• Knowledge of analyzing expense data, identifying trends and variances, and developing well-supported conclusions
• Knowledge of invoice processing, payment controls, vendor records, expense reports, and accounts payable reconciliation
• Sound knowledge of journal entries, accruals, prepaid expenses, general ledger accounts, and month-end close procedures
• Knowledge of spreadsheet tools to organize, reconcile, analyze, and present financial information accurately.
• Ability to review transactions and reports carefully and maintain complete, accurate financial records.
• Ability to research discrepancies, identify likely causes, and recommend practical resolutions.
• Ability to explain financial information and procedural requirements clearly to vendors, colleagues, and nonfinancial stakeholders
• Ability to build productive working relationships and work effectively with departments across the Association
• Ability to independently manage recurring deadlines, multiple assignments, and competing priorities
• Ability to work independently within established policies, recognize when escalation is appropriate, and follow assignments through completion
• Ability to handle financial, employee, and vendor information with discretion and demonstrate sound professional ethics

Additional Information:

Salary Information: $57,000

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Recruitment Contact Information:

Crystal Ellis, Strategic Talent Acquisition Specialist, [e-mail]

Pre-employment Screening Requirements:

• Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

No

Frequent Physical Activity:

No

Occasional Physical Activity:

No

Benefits Eligible:

Yes