Registrar's Administrative Coordinator

Uasys; Fayetteville (AR); On-site; USD 41,000 - 50,000; Full time

Job summary

The University of Arkansas, Fayetteville is seeking a Registrar's Administrative Coordinator to independently manage procurement, accounts payable, and supplier onboarding in accordance with university policies. You will also handle recruitment, onboarding, and confidential personnel records for the Office of the Registrar.

This role requires collaboration with Enrollment Services leadership and supports student success across the Registrar and Enrollment Services.

Qualifications

• The formal education equivalent of a high school diploma
• At least three years of training or experience in administrative support, business management, or a related field
• A bachelor's degree in sociology, public administration, or a related field from an accredited institution of higher education
• Experience in program administration or in a leadership position
• Experience with Microsoft Suite particularly Excel, Word, Outlook, and Teams
• Budgeting and inventory management experience
• Experience with Human Capital Management (HCM) processes, procedures, and administrative tasks
• Experience using Workday as an administrator
• Experience with University of Arkansas at Fayetteville policies and procedures

Responsibilities

• The Registrar's Administrative Coordinator administers departmental procurement and accounts payable functions in line with university policies.
• Manages purchase orders, contracts, supplier onboarding and PaymentWorks requirements, P-Card administration and inventory management.
• Monitors procurement and payment transactions and maintains required documentation.
• Ensures compliance with applicable policies and procedures and resolves issues to support timely reconciliation and year-end closeout.

Education

High school diploma or equivalent

Bachelor's degree in sociology, public administration, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Workday

HCM processes

Job description

Closing Date

10/08/2026

Type of Position

Registration and Records

Workstudy Position

No

Job Type

Regular

Sponsorship Available

No

Institution Name

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department

Registrar's Office

Department's Website

https://enrollment.uark.edu/

Summary of Job Duties

The Registrar's Administrative Coordinator independently administers departmental procurement and accounts payable functions in accordance with university policies and procedures. Responsibilities include managing purchase orders, contracts, supplier onboarding and PaymentWorks requirements, P-Card administration, inventory management, and departmental purchasing needs; monitoring procurement and payment transactions; maintaining required documentation; ensuring compliance with applicable policies and procedures; and researching and resolving issues to support timely reconciliation and fiscal year-end closeout.

The Coordinator serves as a primary resource for human resources and personnel matters for the Office of the Registrar including recruitment, hiring, onboarding, maintaining confidential personnel records and coordinating employment actions. This position works collaboratively with the Enrollment Services Budget Officer and Manager of Business Operations and the Chief of Staff for Enrollment Services. The Coordinator supports student success that advances the goals of the Office of the Registrar and Enrollment Services and performs other duties as assigned.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications

Minimum Qualifications:

• The formal education equivalent of a high school diploma
• At least three years of training or experience in administrative support, business management, or a related field

OR

• A bachelor's degree in sociology, public administration, or a related field from an accredited institution of higher education
• Experience in program administration or in a leadership position

Preferred Qualifications:

• Experience with Microsoft Suite particularly Excel, Word, Outlook, and Teams
• Budgeting and inventory management experience
• Experience with Human Capital Management (HCM) processes, procedures, and administrative tasks
• Experience using Workday as an administrator
• Experience with University of Arkansas at Fayetteville policies and procedures

Additional Information

Pre-employment Screening Requirements: Criminal Background Check, Sex Offender Registry & a Financial Credit Check.

Salary Information

$45,000.00

Required Documents to Apply

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents

Proof of Veteran Status

Recruitment Contact Information

Caitlin Hughes

Pre-employment Screening Requirements

Criminal Background Check, Sex Offender Registry

Equal Opportunity Statement

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity

N/A

Frequent Physical Activity

N/A

Occasional Physical Activity

N/A

Benefits Eligible

Yes