Federal Staffing & Resource Coordinator

Oracle; Arlington (VA); On-site; USD 82,000 - 166,000; Full time

Benefits offered by this job

Medical insurance

401(k) Savings/Company match

Paid time off

Employee Stock Purchase Plan

Dental/vision coverage

Job summary

Oracle Health Government Services seeks a skilled Federal Project Analyst Staffing Coordinator to support staffing for a federal client’s Electronic Health Modernization. You will manage onboarding, extensions, offboarding, staffing rosters, and documentation while coordinating with PMs, resource analysts, and subcontractors.

The role requires strong organizational and communication skills, experience with staffing data trackers, and comfort working in a regulated federal environment with

Qualifications

• Experience in staffing coordination, project coordination, workforce management, subcontractor administration, or HR operations.
• Strong organization, follow-up, documentation, and stakeholder communication skills.
• Experience maintaining staffing spreadsheets, trackers, rosters, reports, and onboarding records.
• Proficiency with Microsoft Excel, Outlook, SharePoint, and Slack.
• Ability to manage sensitive personnel and contract information with discretion.
• Hands-on experience leading programs with multiple teams operational.
• 3rd party vendor management and Risk management experience.
• Communication, team building, coaching.

Responsibilities

• Support the staffing manager
• Coordinate subcontractor onboarding, extensions, data changes, and offboarding requests.
• Review onboarding documentation for completeness, including onboarding request forms, Resource Assignment Forms, Statements of Work, task-order information, and supporting contract documentation.
• Route requests to the appropriate Resource Analyst and required stakeholders; avoid duplicate requests.
• Track request progress and follow up on HR pre-checks, HCM processing, SSO credentials, and FACTS alignment.
• Support monthly contractor extension reporting.
• Maintain and update the staffing spreadsheet and resource tracker
• Create staffing spreadsheets for new staffing requirements and project needs.
• Provide staffing status updates and reports to leadership, project managers, and resource-management stakeholders.
• Identify and escalate staffing shortages, resource constraints, and overdue staffing actions.
• Support and maintain coordination of recurring Oracle Integration meetings, including meeting invitations, distribution lists, agendas, materials, attendance, meeting notes, and action-item tracking.
• Coordinate Oracle onboarding by tracking new-hire progress, training, documentation access, buddy assignments, Slack/SharePoint provisioning, and readiness to work independently. Support managers and new hires with seating coordination, guidance, and escalation throughout the process.

Skills

Staffing coordination

Project coordination

Workforce management

Subcontractor administration

HR operations

Microsoft Excel

Outlook

SharePoint

Slack

Discretion with sensitive data

Education

US Citizenship (security clearance)

3–5 years staffing coordination experience

Tools

Excel

Outlook

SharePoint

Slack

Job description

Oracle Health Government Services seeks a skilled Federal Project Analyst Staffing Coordinator to support staffing for a federal client’s Electronic Health Modernization. You will manage onboarding, extensions, offboarding, staffing rosters, and documentation while coordinating with PMs, resource analysts, and subcontractors.

The role requires strong organizational and communication skills, experience with staffing data trackers, and comfort working in a regulated federal environment with