Federal Services Operations Coordinator

Aecon U.S.; Charlotte (NC); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Aecon is seeking a Business Operations Administrator to support Aecon's U.S. Federal Services team in Charlotte, NC.

This hybrid role goes beyond scheduling, assisting with proposal coordination, day-to-day operations, records, and reports across multiple directors and departments. The successful candidate is organized, dependable, and adaptable, with strong administrative skills, familiarity with Concur and SharePoint, and the ability to manage onboarding and compliance tasks in a growing

Qualifications

• Post-secondary education in Business Administration or related field, or equivalent experience.
• Minimum 3 years of administrative, office coordination, or business support experience.
• Experience supporting multiple people or a busy team preferred.

Responsibilities

• Business Development & Proposal Support: maintain federal opportunity pipeline, track dates and milestones, assist with proposal preparation, maintain library of project experience, perform basic opportunity research, input data in CRM and produce reports, support data gathering for market studies.
• Operations Coordination & Reporting: provide shared administrative support, track activities and follow-ups, maintain trackers and status reports for leadership, track action items and drive to closure, support onboarding logistics.
• Knowledge Management & Records: format and maintain policies, templates, and forms, file in document system/SharePoint, maintain SharePoint sites and libraries, document simple processes and job aids.
• Administrative & Leadership Support: calendar coordination, travel arrangements and expense reports in Concur, coordinate logistics for meetings and events, order office supplies.
• General: prepare presentations, handle confidential information, perform other duties to support the Federal Services team.

Skills

Administrative support

Organization

Communication

Microsoft Office

SharePoint

Concur

Education

Post-secondary education in Business Administration

Equivalent experience

Tools

Concur

SharePoint

Microsoft Office

Job description

Aecon is seeking a Business Operations Administrator to support Aecon's U.S. Federal Services team in Charlotte, NC.

This hybrid role goes beyond scheduling, assisting with proposal coordination, day-to-day operations, records, and reports across multiple directors and departments. The successful candidate is organized, dependable, and adaptable, with strong administrative skills, familiarity with Concur and SharePoint, and the ability to manage onboarding and compliance tasks in a growing