Federal Senior Specialist Subcontracts Administrator

Maximus; United States; Remote; USD 95,000 - 125,000; Full time

Job summary

Maximus is seeking a Subcontracts Lead to serve as the primary liaison for subcontractors and project teams. You will balance project requirements, compliance, and capture activities, leading negotiations and ensuring alignment with FAR and CPSR standards.

You will manage subcontract documentation, awards, and modifications, while coordinating with operations, business development, and finance to support Maximus' contract execution goals.

Qualifications

• Experience managing subcontract documentation in accordance with CPSR standards and audits.
• Ability to analyze subcontract data and resolve issues independently.
• Proven negotiation skills to secure favorable terms with subcontractors.

Responsibilities

• Compile, analyze, and maintain subcontract data and historical documentation.
• Prepare subcontract awards, task orders, and modifications per regulations.
• Monitor performance, address disputes, and ensure compliance with government requirements.
• Collaborate with project teams to align subcontracting strategies with project objectives.

Skills

Subcontract management

Negotiation

FAR compliance

Documentation control

Stakeholder management

Job description

Overview:

Serve as the primary liaison for subcontractors and assigned projects, balancing project requirements, compliance, and capture activities. Lead negotiations, oversee project completion with minimal oversight, and maintain strategic relationships with partners. Assist with influencing junior team members on procurement practices and federal standards, ensuring alignment with FAR and other federal contracting principles. Responsible for managing subcontract documentation in accordance with CPSR standards and audits.

Key Responsibilities:

• Compile, analyze, and maintain subcontract data and historical documentation.
• Identify and resolve complex subcontract issues independently, engaging stakeholders as needed.
• Prepare and administer subcontract awards, task orders, and modifications in line with government regulations and Maximus policies.
• Monitor subcontractor performance, addressing disputes, discrepancies, and performance issues.
• Evaluate subcontractor proposals based on pricing, capabilities, compliance, and performance history.
• Collaborate with project managers, procurement, and finance to align subcontracting strategies with project objectives.
• Represent the company with subcontractors, suppliers, and government representatives to support business goals.
• Work closely with project managers, procurement, and finance teams to align subcontracting strategies with overall project objectives.

This Position requires working in a matrixed business environment with stakeholders in the following groups:

Operations:

• Responsible for the preparation and administration of subcontract awards, task orders and modifications consistent with customer requirements, government regulations, and Maximus procurement policies and procedures.
• Identify and manage subcontract issues and develop creative solutions to resolve highly complex problems independently or with minimal support from manager.
• May represent the company with subcontractors and suppliers, potential subcontractors and suppliers, and government representatives.
• Coordinates with internal stakeholders and prepares subcontract request for proposal and quotation packages with statements of work (SOW), technical evaluations, negotiating terms and conditions, and other requirements for the procurement of services, materials and/or equipment.
• Monitoring and managing subcontractor performance; including vendor disputes, contract discrepancies, delivery timelines and performance issues.
• Work closely with project managers, procurement, and finance teams to align subcontracting strategies with overall project objectives..

Business Development:

• Accountable for the subcontracts portion of company proposal preparation as assigned.
• Reviews customer solicitations and supports the development and delivery of documentation to include price and/or cost analysis, subcontractor management plans and small business participation plans to support the Maximus proposal team for new business awards.
• Negotiate and Administer Teaming Agreements and NDAs with subcontractors during proposal.
• Lead subcontractor price and technical negotiations to meet Maximus proposal objectives.