Federal Senior Subcontracts Manager (Remote)

Maximus; United States; Remote; USD 120,000 - 150,000; Full time

Job summary

Maximus seeks a Strategic Subcontracts Leader to manage a portfolio of subcontractors from solicitation through closeout. You will apply advanced FAR/DFARS knowledge to drive favorable terms and ensure compliance across programs.

In a matrixed environment, you will collaborate with Operations, Business Development, and Compliance to optimize awards, monitor performance data, and guide negotiation strategies while developing the team through coaching and training initiatives.

Qualifications

• Extensive experience managing subcontract lifecycles with FAR/DFARS compliance.
• Proven ability to lead cross-functional teams in proposal strategy and negotiations.
• Strong track record in delivering compliant, high-value subcontract awards.

Responsibilities

• Oversee full lifecycle subcontractor performance from solicitation to closeout.
• Develop and drive subcontracting strategies across portfolios.
• Advise project teams on subcontract administration and compliance.
• Ensure compliance with FAR/DFARS and company policies.
• Lead negotiations on terms, pricing, schedules, and performance metrics.
• Drive best practices and continuous improvement across the org.

Skills

Subcontract management

FAR/DFARS knowledge

Proposal strategy

Negotiations

Team leadership

Tools

iCertis Contract Lifecycle Management

Coupa

Cost Point

Job description

Overview: Strategic leader of a team of subcontract specialists in supporting subcontracting needs for proposals and operations programs within the assigned portfolio. Responsible for total subcontractor performance management, from solicitation through closeout. The person in this role is a Subcontracts management subject-matter expert with advance knowledge having significant impact on the business.

Key Responsibilities

• Subcontract Management: Oversee full lifecycle subcontractor performance, including teaming, subcontractor proposal strategy, solicitation, negotiation, award, and closeout. Ensure compliance with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and company policies.
• Strategic Leadership: Develop and drive subcontracting strategies across assigned portfolios, leveraging advanced knowledge to solve complex issues and enhance business outcomes.
• Business Advisement: Act as a business advisor for project teams, providing guidance on subcontract administration, internal processes and tools, federal engagements, and strategic high-value contracts impacting revenue.
• Compliance and Reporting: Ensure all subcontract activities meet government regulations and company policies. Maintain accurate subcontract files and manage data entry into internal systems.
• Negotiations and Contracting: Lead negotiations focusing on terms, pricing, schedules, and performance metrics. Support strategic subcontractor interactions to secure favorable agreements.
• Best Practices & Process Improvement: Contribute to and support the implementation of best practices across the subcontract organization to enhance efficiency and compliance.

This Position requires working in a matrixed business environment with stakeholders in the following groups:

Operations

• Act as the primary contact for subcontract activities within the portfolio.
• Collaborate with project managers, procurement, and finance to align subcontracting strategies with project objectives.
• Prepare RFP/RFQ packages, perform technical evaluations, and negotiate terms and conditions.
• Monitor subcontractor performance, analyze data, and ensure timely project completion.

Business Development

• Support business development activities by advising on subcontracting strategies during capture and proposal phases.
• Lead subcontract portions of proposal preparation, including cost analysis, management plans, and compliance documentation.
• Negotiate Teaming Agreements (TAs) and Non-Disclosure Agreements (NDAs).

Compliance

• Maintain subcontract files in line with FAR, DFARS, and company regulations.
• Ensure adherence to internal policies, conducting pre-award compliance reviews and final evaluations.
• Performs subcontract pre-award compliance reviews and provides award authority to junior team members.

Human Resources

• Develop and manage team performance, workload distribution, and professional growth.
• Drive training initiatives and continuous improvement efforts within the subcontracting team.
• Contribute to continuous improvement initiatives impacting the subcontract organization and operating programs regarding subcontracting processes.

Systems and Tools

• Lead the use of iCertis Contract Lifecycle Management for subcontract awards.
• Utilize Coupa, Cost Point, and other enterprise tools effectively.