Federal Proposals Specialist & Executive Admin

Human Capital Resources and Concepts; Winter Haven (FL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Paid time off

Professional development

Job summary

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community.

This position will play a key role in managing HCRC’s proposal pipeline, including SAM.gov opportunity tracking, solicitation review, compliance matrices, proposal calendars, document preparation, contributor coordination, quality control, and final submissions.

Qualifications

• 5+ years of administrative, executive support, proposal coordination, or related experience.
• Bachelor's degree preferred; equivalent relevant experience may be considered.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and PDF document preparation.
• Federal government contracting or proposal experience strongly preferred.
• Familiarity with SAM.gov, RFPs, RFQs, RFIs, Sources Sought, Sections L & M, compliance matrices, proposal calendars, and federal submission requirements.

Responsibilities

• Monitor SAM.gov and other procurement sources for RFPs, RFQs, RFIs, Sources Sought, and relevant federal contracting opportunities.
• Maintain the company’s opportunity pipeline, proposal calendar, deadlines, and submission tracker.
• Review solicitations, amendments, instructions, and evaluation criteria to identify proposal requirements and deadlines.
• Develop and maintain proposal compliance matrices, outlines, schedules, checklists, and internal milestones.
• Coordinate proposal inputs and assignments with executives, subject matter experts, consultants, subcontractors, and teaming partners.
• Collect and organize resumes, past performance, corporate experience, certifications, capability information, letters of commitment, and other proposal documentation.
• Assist with preparing and formatting technical, management, staffing, key personnel, past performance, and administrative proposal sections.
• Edit, proofread, format, and perform quality-control reviews to ensure proposals are accurate, professional, and compliant.
• Maintain proposal templates, corporate boilerplate, past performance records, resumes, capability statements, and reusable content.
• Track amendments, questions and answers, contributor deadlines, reviews, and outstanding proposal requirements.
• Conduct final compliance checks and coordinate executive review and approval.
• Prepare and execute final government proposal submissions, verify successful receipt, and maintain submission records.
• Track post-submission activities, clarifications, revisions, awards, debriefings, and lessons learned.
• Conduct basic research on agencies, contracting opportunities, competitors, incumbent contractors, and potential teaming partners.

Skills

Administrative support

Proposal coordination

Executive support

Deadline management

Attention to detail

Education

Bachelor's degree preferred

Tools

MS Word

Excel

PowerPoint

Outlook

Teams

SharePoint

PDF creation

Job description

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community.

This position will play a key role in managing HCRC’s proposal pipeline, including SAM.gov opportunity tracking, solicitation review, compliance matrices, proposal calendars, document preparation, contributor coordination, quality control, and final submissions.