Federal Proposals & Contracts Specialist

Azenta Inc.; Plainfield (IN); On-site; USD 88,000 - 110,000; Full time

Job summary

Azenta Inc. is seeking a U.S.

Government Proposal & Contracts Specialist to identify federal opportunities, coordinate responses, and ensure on-time submissions aligned with Azenta’s sample management services. You will work with an external government contracting consultant, review solicitations, assemble narratives and forms, and maintain meticulous proposal records while meeting deadlines in a fast-paced, regulated environment.

Qualifications

• Bachelor’s degree or equivalent relevant experience; a science‑related degree is preferred.
• 2+ years of experience in federal proposal coordination, government procurement support, or contract administration
• Experience reviewing SAM.gov opportunities and interpreting government solicitation instructions, required documents, and submission deadlines
• Experience preparing, assembling, or submitting government proposals or procurement responses
• Strong writing, proofreading, document preparation, and communication skills
• Ability to work independently, manage multiple deadlines, and coordinate with an external government contracting consultant
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
• Experience supporting FAR‑based solicitations preferred
• Life sciences, laboratory services, or sample management experience preferred
• Scientific sales experience, territory management experience, and an established customer network are strongly preferred

Responsibilities

• Monitor SAM.gov for federal contracting opportunities aligned with Azenta’s Sample Repository Services capabilities
• Screen solicitations for service fit, eligibility requirements, scope, deadlines, required documentation, and submission complexity
• Prepare concise opportunity summaries for leadership and consultant review to support bid/no‑bid decisions
• Partner with the external government contracting consultant to clarify solicitation requirements, develop response outlines, and review proposal completeness
• Prepare and assemble responses to RFIs, RFQs, and RFPs, including proposal narratives, required forms, supporting documents, and attachments
• Obtain technical information and approved pricing from designated internal subject‑matter experts as needed, without relying on the existing sales team to manage opportunities or develop proposals
• Maintain proposal calendars and submission checklists, tracking required inputs, review milestones, internal approvals, and final deadlines
• Monitor solicitation amendments, agency questions and answers, and clarification deadlines; incorporate updates into proposal materials
• Submit internally approved responses according to solicitation instructions and retain submission confirmations and complete proposal records
• Coordinate procurement correspondence and agency follow‑up with the consultant, escalating substantive contractual questions
• Maintain an organized opportunity tracker showing review status, bid decisions, submission dates, pending responses, awards, and unsuccessful bids
• Provide regular updates on opportunities identified, proposal quality and completeness, on‑time submissions, and lessons learned with the consultant

Skills

Writing

Independent work

MS Office proficiency

Organizational skills

Attention to detail

SAM.gov experience

Proposal coordination

Communication skills

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Azenta Inc. is seeking a U.S.

Government Proposal & Contracts Specialist to identify federal opportunities, coordinate responses, and ensure on-time submissions aligned with Azenta’s sample management services. You will work with an external government contracting consultant, review solicitations, assemble narratives and forms, and maintain meticulous proposal records while meeting deadlines in a fast-paced, regulated environment.