Federal Proposals & Contracts Specialist

Azenta; Plainfield (IN); On-site; USD 65,000 - 90,000; Full time

Job summary

Azenta Inc. is seeking a U.S. Government Proposal & Contracts Specialist to identify federal opportunities via SAM.gov and coordinate proposal responses.

This role works with an external government contracting consultant to evaluate solicitations, prepare response materials, and ensure on-time submissions. It emphasizes research, disciplined follow-through, and compliance rather than direct sales. The position focuses on federal opportunities related to Azenta's sample management services,

Qualifications

• Bachelor's degree or equivalent; strong science background preferred.
• 2+ years of federal proposal coordination or government procurement experience.
• Experience reviewing SAM.gov opportunities and interpreting government solicitation instructions.
• Experience preparing or submitting government proposals or procurement responses.
• Strong writing, proofreading, and communication skills.
• Ability to work independently and coordinate with external consultant.
• Familiarity with FAR-based solicitations preferred.
• Life sciences or sample management experience is a plus.

Responsibilities

• Monitor SAM.gov for federal contracting opportunities aligned with Azenta's capabilities.
• Screen solicitations for fit, eligibility requirements, scope, deadlines, required documentation, and submission complexity.
• Prepare concise opportunity summaries for leadership and consultant review.
• Partner with the external government contracting consultant to clarify solicitation requirements, develop response outlines, and review proposal completeness.
• Prepare and assemble responses to RFIs, RFQs, and RFPs, including proposal narratives, required forms, supporting documents, and attachments.
• Obtain technical information and approved pricing from designated internal subject-matter experts as needed, without relying on the existing sales team to manage opportunities or develop proposals.
• Maintain proposal calendars and submission checklists, tracking required inputs, review milestones, internal approvals, and final deadlines.
• Monitor solicitation amendments, agency questions and answers, and clarification deadlines; incorporate applicable updates into proposal materials.
• Submit internally approved responses according to solicitation instructions and retain submission confirmations and complete proposal records.
• Coordinate procurement correspondence and agency follow-up with the consultant, escalating substantive contractual questions and proposed commitments to authorized internal reviewers.
• Maintain an organized opportunity tracker showing review status, bid decisions, submission dates, pending responses, awards, and unsuccessful bids.
• Provide regular updates on relevant opportunities identified, proposal quality and completeness, on-time submissions, and outcomes; capture lessons learned with the consultant to improve future responses.

Skills

Writing

Proofreading

Communication

Documentation

Education

Bachelor's degree or equivalent

Science-related degree preferred

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

Azenta Inc. is seeking a U.S. Government Proposal & Contracts Specialist to identify federal opportunities via SAM.gov and coordinate proposal responses.

This role works with an external government contracting consultant to evaluate solicitations, prepare response materials, and ensure on-time submissions. It emphasizes research, disciplined follow-through, and compliance rather than direct sales. The position focuses on federal opportunities related to Azenta's sample management services,