Federal Proposal Manager & Lead Writer (Remote)

Praescient Analytics; Northern (KY); Hybrid; USD 110,000 - 140,000; Full time

Benefits offered by this job

Competitive salary

Company health coverage (United Health

401(k) with company matching

Travel & performance incentives

3 weeks paid time off + holidays

$5K annual training allowance

$500 book allowance

Tuition reimbursement

Job summary

Praescient Analytics is seeking a hands-on Federal Proposal Manager & Lead Writer to own compliant, compelling, and technically credible federal responses from bid decision through final submission. This role blends management with substantive writing and editing across proposals and sections.

You will collaborate with leadership, business development, capture, contracts, pricing, recruiting, and SMEs, coordinating multiple pursuits while maintaining high standards and timely deliveries.

Qualifications

• At least four (4) years of hands-on federal proposal development experience, including writing substantive content.
• Current APMP certification at Foundation level or higher.
• Experience owning federal proposals from kickoff through submission, including compliance, scheduling, writing, reviews, production, and final quality control.
• Strong knowledge of federal acquisition and source-selection practices and ability to interpret complex solicitation instructions and evaluation criteria.
• Exceptional writing and editing skills, including the ability to materially improve weak SME content.
• Experience building compliance matrices and annotated outlines and tracing final content directly to solicitation requirements.
• Ability to manage multiple concurrent deadlines, contributors, partners, and dependencies in a fully remote environment.
• Advanced, hands-on experience using AI tools for solicitation analysis, requirements extraction, compliance mapping, and editing with source grounding.

Responsibilities

• Own assigned federal RFPs and related documents from decision through submission.
• Analyze solicitations, evaluation criteria, and related sections.
• Develop compliance matrices, outlines, schedules, and templates.
• Lead proposal kickoffs, content recovery meetings, and final production reviews.
• Write and integrate content across technical, management, staffing, transition, quality, and executive-summary sections.
• Coordinate inputs from authors and teaming partners and drive corrective actions to closure.

Skills

APMP certification

Federal proposal development

Technical editing & writing

Cross-functional collaboration

Project coordination

AI tooling (GenAI)

MS Word/PowerPoint/Excel

U.S. citizenship

Education

Bachelor's degree

Active federal security clearance (preferred)

Tools

Microsoft Word

PowerPoint

Excel

SharePoint

Adobe Acrobat

Job description

About Praescient Analytics

Praescient Analytics, LLC is a Woman-Owned Small Business delivering advanced analytics, data engineering, artificial intelligence and machine learning, software development, cloud and DevSecOps, cybersecurity, systems integration, and mission-support solutions to federal customers. We combine technical depth, disciplined delivery, and mission understanding to help government organizations turn complex information into actionable outcomes.

Position Overview

Praescient Analytics is seeking a hands-on Federal Proposal Manager & Lead Writer to own compliant, compelling, and technically credible federal responses from the formal bid decision through final submission. This is a player-coach role: the successful candidate will manage the proposal process while personally writing and editing substantive proposal content. The role is not limited to scheduling, coordination, or desktop publishing.

The Proposal Manager & Lead Writer will partner with executive leadership, business development, capture, contracts, pricing, recruiting, program personnel, technical subject matter experts, and teaming partners. During concurrent pursuits, this individual will prioritize work with the Federal Pipeline Manager & Proposal Writer, divide proposal ownership, and provide reciprocal editorial review so Praescient can maintain quality across multiple deadlines.

*This role can be performed remotely, provided you reside in the United States.*

Primary Responsibilities

• Own assigned federal RFP, RFQ, RFI, sources-sought, task-order, BPA, IDIQ, and GWAC responses from bid decision through submission and lessons learned.
• Analyze solicitations and amendments, including Sections C, H, L, and M, evaluation criteria, statements of work, performance work statements, attachments, clauses, page limits, and submission instructions.
• Develop and control compliance matrices, requirements crosswalks, annotated outlines, writing plans, proposal schedules, content assignments, templates, review plans, data calls, and submission checklists.
• Lead proposal kickoffs, solutioning sessions, daily stand-ups, content recovery meetings, and Pink, Red, Gold, and final-production reviews using APMP/Shipley-aligned practices.
• Write and integrate technical, management, staffing, transition, quality, corporate-experience, past-performance, key-personnel, and executive-summary content.
• Interview executives, program managers, solution architects, technical SMEs, recruiters, contracts personnel, and partners to extract solution details, benefits, proof points, metrics, risks, and discriminators.
• Translate complex solutions involving data engineering, analytics, AI/ML, cloud, DevSecOps, cybersecurity, software development, systems integration, and mission support into clear evaluator-focused narratives.
• Coordinate and edit inputs from internal authors and teaming partners; identify missing, inconsistent, unsupported, generic, or noncompliant content; and drive corrective actions to closure.
• Serve as Praescient's senior proposal editor by performing structural, substantive, compliance, style, and final-copy reviews of proposals and sections drafted by the Federal Pipeline Manager & Proposal Writer.
• Provide independent editorial review across volumes for voice, readability, cross-volume consistency, requirement traceability, claim support, acronym use, tables, graphics concepts, and action captions.
• Implement a two-review protocol for major submissions: an independent compliance and content review followed by a separate final editorial and production review, ensuring the primary author is not the sole reviewer of submitted content.
• Use approved generative-AI tools for requirements extraction, compliance checking, outlining, drafting, rewriting, gap analysis, and quality control while independently validating all output.
• Manage document configuration, version control, page allocation, production, final quality checks, authorization, and on-time electronic submission.
• Maintain reusable proposal content, approved past-performance references, resumes, capability matrices, templates, lessons learned, and source documentation in Praescient's content repository.
• Support capture-stage reviews, bid/no-bid assessments, response planning, and opportunity transitions when proposal workload permits.

Required Qualifications

• At least four (4) years of hands-on federal proposal development experience, including responsibility for managing complete responses and personally writing substantive technical and management content.
• Current Association of Proposal Management Professionals (APMP) certification at the Foundation level or higher.
• Demonstrated experience owning federal proposals from kickoff through submission, including compliance, scheduling, writing, reviews, production, and final quality control.
• Strong knowledge of federal acquisition and source-selection practices and ability to interpret complex solicitation instructions and evaluation criteria.
• Exceptional writing and editing skills, including the ability to materially improve weak SME content rather than performing grammar-only proofreading.
• Experience building compliance matrices and annotated outlines and tracing final content directly to solicitation requirements.
• Ability to manage multiple concurrent deadlines, contributors, partners, and dependencies in a fully remote environment.
• Advanced, hands-on experience using ChatGPT or comparable enterprise generative-AI tools for solicitation analysis, requirements extraction, compliance mapping, annotated outlines, drafting, rewriting, gap analysis, editing, and quality control, with demonstrated methods for source grounding and output validation.
• Advanced Microsoft Word skills and strong working knowledge of PowerPoint, Excel, Teams, OneDrive, SharePoint, and Adobe Acrobat.
• U.S. citizenship required due to federal customer and information-access requirements.
• Ability to successfully complete company-required employment verification and background screening.

Preferred Qualifications

• Experience with DoD, Intelligence Community, DHS, DOJ, or other national-security and civilian-agency procurements.
• Experience leading small-business prime proposals, subcontractor inputs, task-order responses, and major IDIQ or GWAC bids.
• Experience with oral presentations, demonstrations, proposal graphics concepts, staffing plans, and pricing-volume coordination.
• Bachelor's degree in English, communications, journalism, business, information technology, engineering, or a related field; equivalent relevant experience will be considered.
• Active or recently held federal security clearance.

What Success Looks Like

• Every assigned response has clear ownership, traceable requirements, disciplined reviews, and an on-time submission.
• Proposal narratives are persuasive, technically credible, evidence-based, and tailored to the evaluation criteria.
• Every major submission receives an independent compliance and content review plus a final editorial and production review, with reciprocal review support from the Federal Pipeline Manager & Proposal Writer.
• Reusable corporate content becomes more accurate, accessible, and efficient with each pursuit.

What You CanExpect From Us:

• Real opportunity for career growth in an environment where your achievements will be celebrated
• Constant collaboration with numerous teams to ensure client success
• A team that respects and embraces your ideas and expertise
• Coworkers that are motivated by pursuing excellence, rather than the prospect of personal gain
• A workplace dedicated to supporting and bettering public safety and government agencies

Benefits:

• Very competitive salary based on qualifications and experience
• Comprehensive, Company paid United Health Care Medical for you and your family (We pay your premiums and deductibles)
• 401(k) with company matching
• Travel & performance incentives
• 3 weeks paid time off (plus Federal Holidays)
• $5K annual training allowance
• $500 book allowance
• Tuition reimbursement program

Praescient Analytics is an Equal Employment Opportunity employer. Employment decisions are based on merit, qualifications, experience, performance, business needs, and applicable contract requirements. Praescient does not unlawfully discriminate or provide disparate treatment based on race, ethnicity, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law.

Praescient Analytics acknowledges the applicable clause and provision updates implementing Executive Order 14398, Addressing DEI Discrimination by Federal Contractors, and the related FAR/RFO updates, including FAR 52.222-90 where applicable. Praescient does not engage in racially discriminatory DEI activities, including disparate treatment based on race or ethnicity in recruitment, hiring, promotion, contracting, program participation, training, mentoring, leadership development, or allocation of company resources. Praescient’s employment and contracting decisions are made based on merit, qualifications, experience, performance, business needs, and applicable contract requirements.