Federal Program Specialist

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 61,000 - 74,000; Full time

Job summary

Commonwealth of Kentucky’s Energy & Environment Cabinet is seeking a Federal Program Specialist in Frankfort, KY. The role supports financial management of federal grants and requires strong budgeting and analysis skills.

You will maintain grant budget tables, review federal applications, monitor funds in eMARS, compute cost allocations, and prepare year-end reports in a collaborative team environment. Telecommuting may be authorized by the agency.

Qualifications

• Bachelor's degree required.
• Four years of professional experience in budget administration, grant administration, financial analysis and/or forecasting, or related field.
• Master's degree substitutes for one year of required experience.
• Additional grant-in-aid related experience can substitute for education on a year-for-year basis.

Responsibilities

• Maintain grant budget tables and prepare/review federal applications, amendments, and third-party contracts for compliance with cabinet policies and federal agreements.
• Oversee match requirements for fund-matching grants and coordinate with agencies to support planning and budgeting.
• Assist in preparing and reviewing budget vs. actual federal grant reports. Verify federal expenditures with federal regulations.
• Use eMARS to monitor federal funds and ensure efficient resource use by agencies.
• Review agency charges and recommend changes in regards to federal grant budgets and federal indirect cost agreements.
• Monitor and analyze spending to ensure compliance and approve corrections when needed.
• Oversee indirect cost in eMARS to be billed to federal agencies monthly in accordance with plan.
• Perform federal cash drawdowns per federal government requirements and monitor allotments and cash balance.

Skills

Information gathering

Analysis

Problem solving

Strategic thinking

Decision making

Attention to detail

Excel

Verbal and written communication

Team collaboration

Education

Bachelor's degree

Tools

eMARS

Microsoft Excel

Job description

Advertisement Closes

11/2/2026 (11:59 PM ET)

Posting Number

2605626

Job Title

Federal Program Specialist

Pay Grade

16

Salary

$5,445.66 - $6,666.08 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | INELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Energy & Environment Cabinet | Office of Administrative Services

Location

300 Sower Boulevard

Frankfort, KY 40601 USA

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify thetelecommuting arrangement at any time.

Description

The mission of the Kentucky Energy and Environment Cabinet (EEC) is to improve the quality of life for allKentuckians by protecting our land, air, and water resources by utilizing our natural resources in anenvironmentally conscientious manner. We do this by helping families connect with nature and preserving theCommonwealth’s natural heritage; and by supporting innovative, resilient, and sustainable energy solutionsthat together bring economic benefit to the commonwealth.

By joining the Division of Financial Management as a Federal Program Specialist, you will have the opportunityto be a part of a fantastic team that thrive in a collaborative and supportive environment. The federalgrants that you will be working with will directly impact not only our cabinet but out community. You willalways be learning something new at this job.

• Maintain grant budget tables and prepare/review federal applications, amendments, and third-party contractsfor compliance with cabinet policies and federal agreements. Oversee match requirements for fund-matchinggrants and coordinates with agencies to support planning and budgeting.
• Assist in preparing and reviewing budget vs. actual federal grant reports. Verify federal expenditures withfederal regulations. Use eMARS to monitor federal funds and ensure efficient resource use by agencies.
• Review agency charges and recommend changes in regards to federal grant budgets and federal indirect costagreements. Monitor and analyze spending to ensure compliance. Review and approve any corrections whenneeded.
• Oversee indirect cost in eMARS to be billed to federal agencies monthly in accordance with the Cabinet'sapproved Indirect Cost Plan.
• Perform federal cash drawdowns per federal government requirements and monitor allotments and cash balancefor federal funds. Ensure federal funds are obligated and drawdown in required timeframe.
• Participate in fiscal year end duties including the correction of agency accounts for allotment balances andexpending of general funds. Prepare the annual Closing Package and the annual SEFA package. Submit fiscalyear-end financial reports to various Federal agencies.

Preferred Skills and Abilities for this position are:

• The ability to gather information, analyze, and problem solve.
• Possess strategic thinking and decision making abilities.
• Ability to prioritize and work on multiple projects at a time to meet required deadlines.
• Attention to detail, being thorough and accurate in completing tasks.
• Proficient in using the statewide accounting system eMARS, eMARS financial reporting and Microsoft Excel.
• Excellent verbal, written, and communication skills.
• Ability to work cooperatively as part of a team and establish good working relationships with employeeswithin the division as well as in other agencies.

EEC participates in E-Verify and will provide the federal government with your Form I-9 information to confirmthat you are authorized to work in the U.S. EEC will only use E-Verify once you have accepted a job offer andcompleted the Form I-9. For more information on E-Verify, or if you believe that EEC has violated its E-Verifyresponsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

EEC provides opportunities for development and upward movement. There is room to grow your skill set as youbuild your career. Come join our team and make an impact in the future of Kentucky.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Four years of professional experience in budget administration, grant administration, financial analysis and/or forecasting, statistical analysis, financial auditing, or a related field. Two years of the required experience must include the preparation, research and planning, budgeting, or administration of state or federal grants-in-aids.

Substitute EDUCATION for EXPERIENCE: A master's degree will substitute for one year of required experience.

Substitute EXPERIENCE for EDUCATION: Additional grant-in-aid related experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Work typically involves extensive contact with the public. Travel may be required.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact

If you have questions about this advertisement, please contact Lauren Sutton at [e-mail] or 502-782-0530.

Equal Opportunity Employer

An Equal Opportunity Employer M/F/D