Federal Procurement & Bid Management Specialist

Witt O'brien's LLC; Puerto Rico; Hybrid; USD 90,000 - 130,000; Full time

Job summary

Witt O’Brien’s LLC seeks a Federal Procurement & Bid Management Specialist to support federally funded construction, infrastructure, disaster recovery, and capital improvement programs. You will manage the full procurement lifecycle from planning through closeout, ensuring compliance with federal and client requirements in both English and Spanish.

Ideal candidates bring at least five years in procurement and contract administration, with experience in IFBs/RFPs/RFQs, cost/price analysis, and

Qualifications

• Bachelor's degree in a related field.
• Minimum five (5) years of professional experience in Procurement, Contract Administration, Compliance Monitoring, Grants Management, Purchasing, or Contracting Services.
• Experience with federally funded procurement and 2 CFR Part 200.
• Experience developing, reviewing, or administering IFBs, RFPs, RFQs, bid packages, and contract award documentation.
• Experience developing and administering construction and/or professional-services solicitations.
• Experience evaluating bids or proposals for responsiveness, qualifications, compliance, and price.
• Experience supporting construction, infrastructure, or professional-services procurement.
• Bilingual English/Spanish communication skills.

Responsibilities

• Develop, review, and quality-control IFBs, RFPs, RFQs, bid packages, scopes of work, and solicitation documents.
• Provide guidance on federal procurement requirements, competition, procurement methods, cost/price analysis, and documentation.
• Manage solicitation activities, including pre-bid/pre-proposal meetings, bidder questions, clarifications, addenda, and procurement schedules.
• Review bids and proposals for responsiveness, responsibility, qualifications, pricing, and compliance with solicitation requirements.
• Support evaluation committees, bid tabulations, evaluation reports, award recommendations, and procurement justifications.
• Verify contractor eligibility, licensing, insurance, bonding, and SAM/debarment requirements, as applicable.
• Support contract execution, modifications, amendments, change orders, and procurement closeout.
• Maintain complete, audit-ready procurement files.
• Identify procurement risks and schedule impacts and mitigate accordingly.
• Coordinate with project management, engineering, construction, finance, compliance, and client procurement personnel.

Skills

Procurement

Contract Administration

Bid Management

Cost and Price Analysis

Grant Compliance

Audit & Documentation

Stakeholder Communication

Project Management

Bilingual (English/Spanish)

Education

Bachelor's degree in Procurement, Business/Public Administration, Construction Management, Engineering, Finance, Contract Management, or related field

Job description

**Federal Procurement & Bid Management Specialist**FEMA Program Management ServicesPosition SummaryWitt O’Brien’s is seeking a **Federal Procurement & Bid Management Specialist** to provide specialized procurement, solicitation, bid management, and contract support for federally funded construction, infrastructure, disaster recovery, and capital improvement programs.The successful candidate will support the full procurement lifecycle, from procurement planning and solicitation development through bid evaluation, contract award, administration, and closeout. The position will help ensure procurement activities comply with applicable federal, Commonwealth of Puerto Rico, and client requirements, including **2 CFR Part 200 and other applicable federal procurement requirements**.Key Responsibilities* Develop, review, and quality-control **IFBs, RFPs, RFQs, bid packages, scopes of work, and solicitation documents**.* Provide guidance on federal procurement requirements, competition, procurement methods, cost/price analysis, and documentation.* Manage solicitation activities, including pre-bid/pre-proposal meetings, bidder questions, clarifications, addenda, and procurement schedules.* Review bids and proposals for **responsiveness, responsibility, qualifications, pricing, and compliance** with solicitation requirements.* Support evaluation committees, bid tabulations, evaluation reports, award recommendations, and procurement justifications.* Verify contractor eligibility, licensing, insurance, bonding, and **SAM/debarment requirements**, as applicable.* Support contract execution, modifications, amendments, change orders, and procurement closeout.* Maintain complete, accurate, and **audit-ready procurement files**.* Identify procurement risks and schedule impacts and recommend mitigation strategies.* Coordinate with project management, engineering, construction, finance, compliance, and client procurement personnel.Required Qualifications* Bachelor's degree in **Procurement, Business/Public Administration, Construction Management, Engineering, Finance, Contract Management, or related field.*** **Minimum five (5) years of professional experience in Procurement, Contract Administration, Compliance Monitoring, Grants Management, Purchasing, or Contracting Services.*** Demonstrated experience with **federally funded procurement** and **2 CFR Part 200**.* Knowledge of applicable federal procurement requirements and contracting principles.* Experience developing, reviewing, or administering **IFBs, RFPs, RFQs, bid packages, and contract award documentation**.* Experience developing and administering construction and/or professional-services solicitations.* Experience evaluating bids or proposals for responsiveness, qualifications, compliance, and price.* Experience supporting **construction, infrastructure, or professional-services procurement**.* Strong written and verbal communication skills in **English and Spanish**.* Strong organizational skills and attention to detail, with the ability to manage multiple procurements and deadlines simultaneously.Preferred Qualifications* Experience supporting **FEMA Public Assistance, HUD, or other federally funded programs.*** Experience with **construction, infrastructure, disaster recovery, or capital improvement programs.*** Experience conducting or supporting cost and price **cost and price analysis** and cost reasonableness determinations.* Experience with contract modifications, change orders, amendments, and closeout.* Experience supporting **federal audits, monitoring reviews, or procurement compliance assessments.*** Knowledge of **Puerto Rico public-sector procurement requirements.*** Professional certification in procurement, contracting, or contract management, such as **CFCM, CPPO, CPPB, or equivalent**, is a plus.# Core Competencies* Federal Procurement & Contracting* Public-Sector Procurement* Solicitation & Bid Management* Federal Grant Compliance* Bid & Proposal Evaluation* Cost & Price Analysis* Contract Administration* Procurement Risk Management* Audit & Documentation* Project Management* Stakeholder Communication* Attention to Detail# Work Environment & TravelThis position may be based in a remote, or client-site environment depending on contract requirements. The position may require regular travel to client offices, project sites, field locations, meetings, and other program-related activities.