Federal Pipeline Manager & Proposal Writer (Remote)

Praescient Analytics; Fairfax (VA); Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401(k) with company matching

Travel incentives

3 weeks paid time off

Training allowance

Job summary

Praescient Analytics seeks a Federal Pipeline Manager & Proposal Writer to own opportunity discovery and pipeline readiness for federal growth, coordinating with executives and the BD team. The role emphasizes independent writing, editing, and coordination across pre‑award activities.

Remote work is allowed for residents of the United States; this role requires strong federal contracting experience, APMP certification, and knowledge of pipelines, templates, and compliance processes.

Qualifications

• At least four (4) years of federal government contracting experience spanning opportunity research, pipeline or business‑development operations, and hands‑on proposal writing and editing.
• Current APMP certification at Foundation level or higher.
• Experience sourcing, researching, documenting, and tracking federal opportunities through online procurement systems and the pipeline‑to‑proposal lifecycle.
• Ability to independently write and edit RFIs, sources‑sought responses, task‑order proposals, capability statements, and proposal sections or volumes.
• Knowledge of federal acquisition practices, common solicitation structures, evaluation criteria, IDIQs, GWACs, and prime/subcontract models.
• Experience maintaining a disciplined opportunity pipeline or CRM and producing concise research for leadership decisions.
• Experience coordinating NDAs, teaming agreements, data calls, or pre‑award documentation using approved templates.
• Strong editing skills and ability to ensure compliance, readability, and evaluator focus.

Responsibilities

• Identify federal opportunities across portals (GSA eBuy, SeaPort NxG, APFS, SAM.gov, forecasts, OASIS+, SEWP VI, and GWAC/IDIQ portals).
• Screen opportunities for alignment with Praescient capabilities, past performance, contract vehicles, NAICS codes, and prime/subcontract possibilities.
• Prepare concise opportunity research briefs with customer, scope, value, timing, deadlines and recommended actions.
• Maintain complete CRM/pipeline records, milestones, stage definitions, source documents, contacts, actions, decisions, and deadlines.
• Provide research to leadership, BD team, and portfolio managers for PWIN assessments and capture actions.
• Track draft solicitations, RFIs, industry days, questions, amendments, and proposal deadlines.
• Manage opportunity and task-order pipelines for prime and subcontract vehicles (OASIS+, SEWP VI, IDIQ/GWAC).
• Coordinate onboarding, profiles, reports, certification updates, and pre‑award documentation.
• Prepare, route, track, and maintain approved‑template NDAs and teaming agreements; escalate nonstandard terms as needed.
• Facilitate handoffs to Federal Proposal Manager & Lead Writer with complete source documents and deadlines.
• Independently manage smaller RFIs, sources‑sought responses, capability statements, and quick turns.
• Lead surge responses as alternate proposal manager; develop compliance matrices and outlines; draft content and coordinate inputs.
• Provide editorial support for proposals led by Federal Proposal Manager, ensuring compliance, structure, and evaluator focus.
• Perform independent compliance and content reviews; document findings and close out before submission.
• Use approved generative‑AI tools for market research, requirements extraction, outlining, drafting, and editing with source grounding.

Skills

Federal contracting

Proposal writing

APMP certification

Opportunity research

CRM management

Editing

DoD knowledge

Team coordination

AI drafting

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Teams

OneDrive

Job description

About Praescient Analytics

Praescient Analytics, LLC is a Woman-Owned Small Business delivering advanced analytics, data engineering, artificial intelligence and machine learning, software development, cloud and DevSecOps, cybersecurity, systems integration, and mission-support solutions to federal customers. We combine technical depth, disciplined delivery, and mission understanding to help government organizations turn complex information into actionable outcomes.

Position Overview

Praescient Analytics is seeking a Federal Pipeline Manager & Proposal Writer to own the opportunity-discovery and pipeline-readiness functions of the company's federal growth lifecycle while serving as Praescient's second experienced proposal writer and editor. This person will continuously source, research, organize, and document relevant opportunities; maintain accurate pipeline, contract‑vehicle information and internal BD Library; coordinate teaming documentation; and equip Praescient's executives and business‑development leads to make timely pursuit decisions.

This is not a customer‑facing capture, sales, or post‑award contracts‑administration position. Praescient’s extended business development team will retain responsibility for customer engagement, PWIN assessment, capture strategy, partner selection, and teaming decisions. The successful candidate must build the opportunity pipeline and possess strong federal proposal‑writing and editing capability to recognize alignment, anticipate response requirements, independently lead smaller responses, draft substantial proposal content, and conduct independent reviews of major submissions.
*This role can be performed remotely, provided you reside in the United States.*

Primary Responsibilities

• Continuously identify relevant federal opportunities through GSA eBuy, SeaPort NxG, DHS Acquisition Planning Forecast System (APFS), SAM.gov, agency acquisition forecasts, OASIS+, SEWP VI, other GWAC and IDIQ portals, industry notices, and approved market‑intelligence platforms.
• Screen sourced opportunities for basic alignment with Praescient's capabilities, past performance, contract vehicles, NAICS codes, socioeconomic status, estimated timing, place of performance, clearance or staffing considerations, acquisition strategy, and prime or subcontract possibilities.
• Prepare concise opportunity research briefs covering the government customer, mission need, scope, estimated value, timing, incumbent when available, contract vehicle, acquisition type, source links, relevant Praescient capabilities and past performance, known deadlines, information gaps, and recommended next research actions.
• Maintain complete and current CRM/pipeline records, milestones, stage definitions, source documents, contacts, actions, decisions, and deadlines; identify stalled or unsupported pursuits for leadership review.
• Provide extended business development team and portfolio account managers with organized source documentation and factual research needed for them to evaluate PWIN, select pursuits, identify primes or teammates, and determine capture actions.
• Track draft solicitations, RFIs, industry days, one‑on‑ones, reading rooms, questions and answers, amendments, forecast changes, final releases, and proposal deadlines.
• Manage the opportunity and task‑order pipeline for Praescient's prime contract vehicles and key subcontract vehicles, including OASIS+, SEWP VI, and other IDIQ/GWAC channels.
• Coordinate vehicle onboarding, portal access, required profiles, catalogs or capability records, recurring reports, certification updates, points of contact, and other administrative compliance deliverables.
• Prepare, route, track, and maintain approved‑template NDAs, teaming agreements, subcontractor questionnaires, representations, certifications, data calls, and related pre‑award documentation; elevate nonstandard terms and negotiations to authorized leadership, contracts counsel, or designated contracts personnel.
• Facilitate opportunity handoffs to the Federal Proposal Manager & Lead Writer with complete source documents, research, leadership decisions, teaming status, deadlines, response requirements, and outstanding actions.
• Independently manage and write smaller RFIs, sources‑sought responses, capability statements, white papers, and quick‑turn task‑order proposals when assigned.
• During proposal surges, serve as alternate proposal manager or volume lead; develop compliance matrices and outlines; write technical, management, staffing, past‑performance, resume, and corporate‑experience content; and coordinate contributor inputs.
• Provide substantive editorial support for proposals led by the Federal Proposal Manager & Lead Writer, including compliance, structure, evaluator focus, evidence, consistency, clarity, grammar, and final‑copy review.
• Perform the independent compliance and content review and the subsequent final editorial and production review assigned under Praescient's two‑review protocol; document findings and verify closure before submission.
• Use approved generative‑AI tools to accelerate market research, opportunity summaries, requirements extraction, compliance analysis, outlining, drafting, editing, and gap identification while validating outputs against authoritative sources.
• Maintain reusable pipeline, teaming, vehicle, and proposal records in approved systems and contribute to process improvement and lessons learned.

Required Qualifications

• At least four (4) years of federal government contracting experience spanning opportunity research, pipeline or business‑development operations, and hands‑on proposal writing and editing.
• Current Association of Proposal Management Professionals (APMP) certification at the Foundation level or higher.
• Demonstrated experience sourcing, researching, documenting, and tracking federal opportunities through online procurement systems and the pipeline‑to‑proposal lifecycle.
• Demonstrated ability to independently write and edit federal RFIs, sources‑sought responses, task‑order proposals, capability statements, and proposal sections or volumes.
• Working knowledge of federal acquisition practices, common solicitation structures, evaluation criteria, IDIQs, GWACs, task orders, and prime/subcontract teaming models.
• Experience maintaining a disciplined opportunity pipeline or CRM and producing concise research and qualification products for leadership decisions.
• Experience coordinating NDAs, teaming agreements, partner data calls, representations and certifications, or comparable pre‑award documentation using approved templates and escalation procedures.
• Ability to distinguish administrative agreement routing from contractual or legal judgment and to elevate nonstandard terms appropriately.
• Strong substantive editing skills and ability to review proposal content for compliance, evaluator focus, factual support, consistency, and readability.
• Advanced, hands‑on experience using ChatGPT or comparable enterprise generative‑AI tools for opportunity research, requirements extraction, compliance mapping, annotated outlines, drafting, rewriting, gap analysis, editing, and quality control, with demonstrated methods for source grounding and output validation.
• Strong Microsoft Word, Excel, PowerPoint, Teams, OneDrive, and SharePoint skills; experience with federal opportunity and vehicle portals.
• U.S. citizenship required due to federal customer and information‑access requirements.
• Ability to successfully complete company‑required employment verification and background screening.

Preferred Qualifications

• Experience with DoD, Intelligence Community, DHS, DOJ, MDA, or other national‑security and civilian‑agency markets.
• Experience administering OASIS+, SEWP, GSA, or comparable IDIQ/GWAC opportunity and reporting processes.
• Experience supporting a small or mid‑sized federal contractor where individuals perform across capture, proposals, vehicles, and teaming operations.
• Familiarity with FAR/DFARS concepts, small‑business set‑asides, limitations on subcontracting, organizational conflicts of interest, and pre‑award compliance considerations.
• Bachelor's degree in business, communications, public policy, information technology, contracts, or a related field; equivalent relevant experience will be considered.
• NCMA, Shipley, PMP, or other relevant pipeline, proposal, contracts, or project‑management training.

What Success Looks Like

• Leadership receives relevant, well‑documented opportunities with enough factual information to make timely bid, no‑bid, prime, subcontract, and teaming decisions.
• Pipeline, contract‑vehicle, teaming, and deadline information is complete, current, and actionable.
• Opportunities transition into proposal development without missing documents, unresolved ownership, or preventable schedule loss.
• During surge periods, the employee independently leads smaller responses, writes substantial proposal content, and materially improves major submissions through two‑stage independent editorial review.
• Administrative documents are routed quickly while non‑standard contractual issues are escalated to the appropriate authority.

*The projected compensation range for this position is $90,000.00 to $130,000.00 (annualized USD).
What You CanExpect From Us:

• Real opportunity for career growth in an environment where your achievements will be celebrated
• Constant collaboration with numerous teams to ensure client success
• A team that respects and embraces your ideas and expertise
• Coworkers that are motivated by pursuing excellence, rather than the prospect of personal gain
• A workplace dedicated to supporting and bettering public safety and government agencies

Benefits:

• Very competitive salary based on qualifications and experience
• Comprehensive, Company paid United Health Care Medical for you and your family (We pay your premiums and deductibles)
• 401(k) with company matching
• Travel & performance incentives
• 3 weeks paid time off (plus Federal Holidays)
• $5K annual training allowance
• $500 book allowance
• Tuition reimbursement program

Praescient Analytics is an Equal Employment Opportunity employer. Employment decisions are based on merit, qualifications, experience, performance, business needs, and applicable contract requirements. Praescient does not unlawfully discriminate or provide disparate treatment based on race, ethnicity, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law.
Praescient Analytics acknowledges the applicable clause and provision updates implementing Executive Order 14398, Addressing DEI Discrimination by Federal Contractors, and the related FAR/RFO updates, including FAR 52.222‑90 where applicable. Praescient does not engage in racially discriminatory DEI activities, including disparate treatment based on race or ethnicity in recruitment, hiring, promotion, contracting, program participation, training, mentoring, leadership development, or allocation of company resources. Praescient’s employment and contracting decisions are made based on merit, qualifications, experience, performance, business needs, and applicable contract requirements.