Federal IT Purchasing Specialist - Hybrid/Remote

Empower AI; United States; Hybride; USD 66 000 - 102 000; Plein temps

Résumé du poste

Empower AI, headquartered in Reston, VA, seeks a Purchasing Support Specialist to analyze IT material requests, evaluate vendors, and prepare compliant RIP packages for government approval. The role handles bid comparisons, expedited RIPs, and tracking through the procurement lifecycle.

You will work in a hybrid role in Quantico, VA (RKB) with remote work eligibility and up to 10% travel. A strong background in procurement and clear communication with government stakeholders is required.

Qualifications

• Bachelor's degree and 0 years of related experience (an Associate's degree with 2 years of related experience, or 4 years of related experience in lieu of a degree, may be substituted).
• Must be a U.S. Citizen.
• Active Secret Clearance (favorably adjudicated T3/T3R) to start.
• Must be willing and able to obtain Top Secret eligibility after start, if required by mission needs.
• Must be within investigation scope and/or currently enrolled in Continuous Evaluation / Continuous Vetting.
• Experience or aptitude in purchasing, procurement support, supply, or administrative analysis; coursework in business, supply chain, or acquisition is a plus.
• Proficiency with Microsoft Excel, Word, and Outlook and the ability to maintain accurate trackers and files.
• Strong attention to detail, organizational skills, and the ability to manage many concurrent actions with deadlines.
• Basic understanding of purchasing fundamentals: quotes, price comparison, purchase orders, receiving, and invoices.
• Strong written and verbal communication skills for working with vendors, technical staff, and Government officials.
• Ability to follow approval processes precisely and never initiate a purchase without formal approval.

Responsabilités

• Analyze IT materials requests to determine completeness, specification clarity, and alignment with pre-approved categories, and prepare RIP packages with justifications, quotes, and supporting documentation for Government approval.
• Solicit and evaluate vendor quotes, compare pricing, terms, delivery, and compliance, determine the recommended source, and prepare price reasonableness documentation using Government-approved procurement vehicles when directed.
• Assess the urgency of break/fix and mission-critical requirements, determine when expedited RIP processing applies, and prepare expedited RIPs with justification within 24 hours.
• Analyze bench stock consumption data and requester input to determine replenishment needs and prepare the consolidated replenishment RIP for Government concurrence.
• Track every RIP action through the acquisition lifecycle, identify delays and risks to delivery, and maintain the RIP tracker for monthly RIP Status Update.
• Review commercial supplier agreements and license terms, identify potentially restrictive or non-compliant provisions, and refer them with analysis prior to purchase.
• Place approved orders, monitor delivery, evaluate receiving discrepancies with logistics, and assemble invoices and receipts supporting reimbursement documentation.
• Analyze spending against the IT Materials CLIN NTE ceiling, maintain procurement files and vendor records, and recommend process improvements.

Description du poste

Empower AI, headquartered in Reston, VA, seeks a Purchasing Support Specialist to analyze IT material requests, evaluate vendors, and prepare compliant RIP packages for government approval. The role handles bid comparisons, expedited RIPs, and tracking through the procurement lifecycle.

You will work in a hybrid role in Quantico, VA (RKB) with remote work eligibility and up to 10% travel. A strong background in procurement and clear communication with government stakeholders is required.