Federal HR Staffing Specialist (DFC) - Washington, DC

BA Global Talent; Washington (District of Columbia); On-site; USD 65,000 - 98,000; Full time

Job summary

BA Global Talent is seeking a Federal HR Staffing Specialist to join the team on-site in Washington, DC. The role provides essential staffing support for a U.S.

federal development finance organization, handling recruitment, onboarding, and personnel actions with close coordination across HR functions. The ideal candidate has 5+ years of federal staffing experience, a current Delegated Examining certification, and hands-on use of USA Staffing and related systems.

Qualifications

• 5 years of Federal HR staffing experience supporting Federal recruitment and staffing operations.
• Current Delegated Examining certification; certification required for related assignments.
• Experience with end-to-end hiring actions including onboarding and security milestones.
• Hands-on experience with USA Staffing and USA Hire processes.
• Familiarity with FPPS and HR workflow systems.
• Knowledge of federal staffing laws, policies and privacy requirements.

Responsibilities

• Provide technical Federal HR staffing support for active and pending hiring actions.
• Track actions from recruitment through onboarding, including certificates and offers.
• Use USA Staffing to maintain staffing records and generate reports.
• Monitor USA Hire assessment milestones and reconcile with hiring actions.
• Code and track personnel actions in FPPS and related systems.
• Create and manage HR workflow tickets and dashboards.
• Coordinate with stakeholders to obtain missing information and meet deadlines.
• Monitor action statuses and escalate issues to Government officials.
• Prepare weekly and ad hoc staffing reports and data calls.
• Ensure data privacy and security for sensitive personnel information.

Skills

Federal staffing

Reporting & analytics

Communication

Independent work

Time management

Education

Delegated Examining certification

Tools

USA Staffing

USA Hire

FPPS

WTTS

Job description

BA Global Talent is supporting the U.S. International Development Finance Corporation (DFC) in the search for aqualified professional to join a dynamic team as a Federal HR Staffing Specialist to work on-site in Washington, DC. In this role, you will provide HR Specialist-level support to a U.S. federal development finance organization that mobilizes private capital to advance economic growth, critical infrastructure, and opportunity in emerging markets. You will support Federal staffing, recruitment, onboarding, personnel action processing, hiring action tracking, reporting, and coordination across HR systems and stakeholder groups.

You would be joining a fantastic group of people who not only demonstrate their belief in BA and its mission but also deliver fantastic results. If you are a self-starter and can thrive in a fast-paced environment, then this is the role for you!

Responsibilities

• Provide technical Federal HR staffing support for active and pending hiring actions in accordance with applicable laws, regulations, Office of Personnel Management guidance, agency policies, and established procedures.
• Track hiring actions from recruitment initiation through onboarding completion, including job analysis, vacancy announcements, qualifications and eligibility reviews, certificate issuance, selection, tentative and final job offers, security milestones, Entry on Duty dates, and onboarding closeout.
• Use USA Staffing to review, update, and maintain staffing and onboarding records; generate reports; and track applicant, certificate, eligibility, qualification, and final hiring status information.
• Support USA Hire assessment processes by monitoring assessment milestones, coordinating status updates and applicant notifications, and reconciling assessment information with related hiring actions.
• Code and track Federal personnel actions in the Federal Personnel and Payroll System using the Guide to Processing Personnel Actions, including accessions, conversions, promotions, reassignments, and other staffing-related actions.
• Create, update, monitor, and close Workforce Transformation and Tracking System tickets or comparable Federal HR workflow items, including assigned owners, due dates, pending actions, case notes, and completion dates.
• Coordinate with HR staff, hiring managers, selectees, security personnel, onboarding teams, and other stakeholders to obtain information, resolve missing documentation, and maintain progress on time-sensitive hiring actions.
• Monitor active, pending, delayed, on-hold, overdue, and at-risk actions; document follow-up activity; and elevate unresolved issues or conflicting information to the appropriate Government official.
• Prepare accurate weekly, monthly, and ad hoc staffing reports, dashboards, trackers, workload updates, leadership briefings, and data-call responses.
• Reconcile information across USA Staffing, USA Hire-related processes, FPPS, WTTS or comparable systems, and internal trackers to identify missing, incomplete, or inconsistent data.
• Support onboarding coordination, including required forms, start dates, Entry on Duty preparation, orientation information, equipment requests, system access, security and suitability milestones, and completion status.
• Protect personally identifiable information and sensitive applicant, employee, onboarding, security, and personnel action data in accordance with Federal and agency privacy, security, and records-management requirements.

Qualifications

• 5 years of relevant Federal HR staffing experience supporting Federal recruitment and staffing operations.
• Current Delegated Examining certification, with proof available upon request. This certification is mandatory for Delegated Examining-related assignments; training, equivalent experience, or alternate documentation will not be accepted as a substitute.
• Recent hands-on experience with Federal recruitment, staffing, onboarding, personnel action processing, and end-to-end hiring action tracking.
• Hands-on experience using USA Staffing and demonstrated familiarity with USA Hire assessment processes.
• Hands-on experience with the Federal Personnel and Payroll System and coding Federal personnel actions using the Guide to Processing Personnel Actions.
• Experience using the Workforce Transformation and Tracking System or a comparable Federal HR workflow, ticketing, transaction, or workload-tracking system.
• Working knowledge of Federal staffing laws, regulations, policies, Delegated Examining requirements, and Office of Personnel Management guidance.
• Strong reporting, dashboard, tracker, data-reconciliation, and workload-management skills, with exceptional attention to accuracy and completeness.
• Ability to maintain at least 98% accuracy across reports, trackers, systems, and documentation, with 100% accuracy for critical candidate, position, announcement, offer, security, and Entry on Duty data.
• Strong written and verbal communication skills and the ability to coordinate effectively with hiring managers, selectees, security teams, HR colleagues, leadership, and other stakeholders.
• Ability to work independently with minimal supervision, manage multiple priorities, meet evolving deadlines, and perform effectively in a fast-paced Federal HR environment.
• Ability to handle confidential and personally identifiable information with discretion and comply with applicable privacy and security requirements.
• Must be aU.S. Citizen.

On-Site: Washington, DC

Schedule: Monday through Friday, 8:15 AM to 5 PM ET, including a 30-minute lunch period. Some flexibility may be required for urgent hiring actions, meetings, or time-sensitive onboarding needs

Contract duration: Six months.

Only resumes submitted in English will be considered.

All qualified applicants will receive consideration for job opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.