Federal Grants Closeout Specialist - Compliance & Finances

Piper Companies; Washington (District of Columbia); Hybrid; USD 70,000 - 87,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

Paid holidays

401(k)

Hybrid work environment

Job summary

Zachary Piper Solutions is seeking a Contract Specialist to support a high-visibility USAID program focused on grant terminations, financial administration, and award closeout activities. This hybrid Washington, DC role requires on-site presence 3 days per week and close collaboration with Agreement Officers, legal counsel, and grant recipients to ensure compliance with USAID and U.S.

Government regulations. The ideal candidate will have 5+ years of U.S.

Qualifications

• Minimum 5 years of U.S. Government grant management experience.
• At least 1 year of experience terminating grants and negotiating final award budgets.
• Bachelor’s degree in Business or related field.
• Strong knowledge of Federal grant regulations and USAID policies.
• Experience processing actions in government grants and financial management systems.
• Ability to quickly understand complex award mechanisms (e.g., Government-to-Government, Title II, Interagency Awards, Public International Organizations).
• Strong analytical, financial review, documentation, and communication skills.
• Ability to work independently and collaboratively in a hybrid environment.
• Public Trust clearance (or ability to obtain).
• FAC‑C (Professional) or CFCM certification.

Responsibilities

• Provide expert grant administration support with a focus on grant terminations and closeout actions in accordance with USAID and Federal regulations.
• Perform financial administration tasks including expenditure review, reimbursement processing, and financial accuracy verification.
• Collaborate with Agreement Officers (AOs) and grant recipients to ensure all closeout actions are completed correctly and on time.
• Draft and disseminate closeout letters and official communications to recipients.
• Review and process all actions required for proper closeout of Federal awards.
• Enter, track, and process actions within USAID grants and financial management systems.
• Request and review final indirect cost rate agreements as needed.
• Conduct final award reviews and provide recommendations to the AO.
• Review financial reports submitted by recipients and recommend follow-up actions.
• Ensure completeness and accuracy of grant files and maintain closeout tracking.
• Monitor the de-obligation of Federal funds and ensure proper documentation.
• Coordinate with AOs when issues arise that may impact timely completion of work.
• Maintain strong attention to detail while managing multiple priorities in a hybrid environment.

Job description

Zachary Piper Solutions is seeking a Contract Specialist to support a high-visibility USAID program focused on grant terminations, financial administration, and award closeout activities. This hybrid Washington, DC role requires on-site presence 3 days per week and close collaboration with Agreement Officers, legal counsel, and grant recipients to ensure compliance with USAID and U.S.

Government regulations. The ideal candidate will have 5+ years of U.S.