Federal Facilities Administrative Specialist

SD Solutions, LLC; Tucson (AZ); On-site; USD 55,000 - 85,000; Full time

Job summary

SD Solutions, LLC is seeking a Federal Facilities Administrative Specialist to be onsite in Tucson, AZ, supporting CBP, BPAM, and PMO with executive and operational administrative duties.

The role emphasizes data reporting, meeting coordination, document management, and travel scheduling. Candidates should be a U.S. citizen with at least 2 years of related experience, and a Bachelor's degree is preferred; eligibility for a CBP Public Trust clearance is required.

Qualifications

• U.S. citizenship required.
• Minimum 2 years of related experience.
• Bachelor's degree preferred.
• Experience building relationships with officials and technical experts.
• Ability to work collaboratively.
• Proficiency with Microsoft Office.
• CBP Public Trust clearance eligibility required.

Responsibilities

• Facilitates for meetings and projects including setting agendas, drafting minutes, and reporting updates.
• Supports planning and execution of meetings and working sessions.
• Supports tracking and reporting data in government PMO systems.
• Ensures timely and accurate reporting of data for task management and projects.
• Assists the Program Manager with contract-related tasks and coordination with PMO branches.
• Schedules meetings and coordinates travel to meet day-to-day mission needs.
• Serves as the first point of contact to triage requests and streamline communications.

Skills

MS Office

Written communication

Oral communication

Team collaboration

Education

Bachelor's degree or higher

Tools

Microsoft Word

PowerPoint

Excel

Job description

Corporate Overview

SD Solutions, LLC is a fast-growing professional services company, providing Cybersecurity, Strategy & Governance, IT Modernization, Management Consulting, and Professional Services solutions to large and small clients in the federal government sector. Our broad spectrum of services also includes digital & legacy transition, decommissioning, communications, event planning & logistics, and operations. It is our mission to deliver enduring results to our clients using strong business acumen, technical solutions, and management services. Our core values include quality, timeliness, integrity, trusted relationships, and corporate citizenship.

Opportunity Overview

SD Solutions is seeking a Federal Facilities Administrative Specialist (also called a Mission Support Specialist) as a federal contractor who will work with Customs and Border Protection (CBP), Border Patrol & Air and Marine (BPAM), Program Management Office (PMO) to provide executive, operational, administrative, and mission support services. This position is onsite in Tucson, AZ.

Responsibilities Include

• Facilitates for a variety of meetings and ad hoc projects including setting agendas, managing agendas, controlling the meeting environment, tracking action items, drafting and distributing meeting minutes, and reporting to stakeholders any updates/statuses
• Supports successful planning an execution of meetings and working sessions
• Supports the tracking and reporting of data in the government systems utilized in the PMO (Program Management Office)
• Responsible for the timely and accurate reporting of data associated with task management, work plans, elements, activities, and projects
• Assists the Program Manager with various contract-related tasks such as organizing contract files and coordinating with other branches withing the PMO
• Supports the administrative requirements, such as scheduling meetings and coordinating travel, required to meet the day-to-day mission supporting PMO management
• Will serve as the first point of contact for the managers they support to triage all requests and help streamline communications, tasks, travel, meetings and other activities

Requirements Overview

The successful candidate will have:

• Must be a U.S. citizen
• 2 or more years of related work experience is required
• Bachelor's or equivalent degree is preferred
• Possess proven experience developing and maintaining working relationships with high level officials and technical experts
• Ability to work collaboratively with all team members
• Expertise with Microsoft Office suite especially Word, PowerPoint, and Excel
• Excellent written and oral communications
• Experience working in a fast-paced, analytical environment
• Must be able to obtain and maintain a CBP Suitability (DHS Customs & Border Protection Public Trust clearance)

Superstar Qualifications

• DHS or government industry experience
• Current, active CBP or DHS Public Trust suitability background investigation

Clearance, Citizenship, and Work Location

• Clearance requirement: Must be able to pass a minimum background investigation for U.S. Government Public Trust clearance
• Must be U.S. citizen
• Location: Onsite in Tucson, AZ

SD Solutions Culture

We are a fast-growing company who puts people first. Our focus is on building the right team to provide exceptional services to our customers and to grow with our organization. We offer very competitive compensation and a very attractive benefits package. We believe in corporate citizenship and provide several levels of support to students, schools, teachers, and other organizations in our local community. If you are looking for a new opportunity to make a difference and build your career in a positive way, please join us. We're waiting for you.

Equal Opportunity Employer

SD Solutions, LLC is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual's race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.

Whenever possible, SD Solutions makes reasonable accommodations for qualified individuals with disabilities to the extent required by law.