Federal Executive Assistant Pentagon (Must have TS/SCI clearance)

InfiniSource Consulting Solutions, Inc.; Frederick (MD); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short and long-term disability insurance

401(k) retirement plan

Job summary

A prominent consulting firm located in Maryland is seeking an Executive Assistant/Administrative Assistant II to perform diverse administrative tasks. The candidate will manage calendars, organize meetings, liaise with various stakeholders, and ensure efficient office operations. This role requires a college degree and an active TS SCI clearance. As part of a supportive team, the Executive Assistant will contribute to logistics, documentation preparation, and implementing office procedures while adhering to strict compliance regulations.

Qualifications

• Active TS SCI clearance.

Responsibilities

• Provide full range of office and administrative support services.
• Manage high-level calendar appointments and schedule meetings.
• Organize and prioritize action items as a liaison.
• Manage business relationships with program offices and stakeholders.
• Draft and edit correspondence and prepare documentation.
• Maintain filing systems with adherence to Agency guidance.
• Coordinate travel logistics for domestic and international.
• Assist in developing office policies and procedures.

Education

College Degree

Job description

About the Company

InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private‑industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction.

Job Type

Full‑time, Contract

Position Overview

ICS is seeking an Executive Assistant/Administrative Assistant II to join our team. The individual will perform administrative tasks including but not limited to:

• Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials.
• Organizing and prioritizing action items and serving as a liaison for internal and external offices.
• Managing business relationships with other program offices, divisions, and stakeholders.
• Managing logistics, materials, and generating minutes for meetings.
• Drafting and editing correspondence.
• Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation.
• Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
• Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions).
• Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual’s and/or teams’ objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations.

Requirements

• College Degree
• Active TS SCI clearance

Equal Opportunity / Affinitive Action Employer

InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. US Citizenship is required for most positions.

Benefits

InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long‑term disability insurances, and a 401(k) retirement plan.