Federal Events & Logistics Coordinator

N4 Solutions; Greenbelt (MD); Hybrid; USD 50,000 - 70,000; Full time

Job summary

N4 Solutions, LLC is seeking a motivated Meeting and Event Coordinator to support planning, coordination, execution, and closeout of federal government conferences, meetings, webinars, workshops, advisory meetings, stakeholder engagements, technical meetings, grantee meetings, and other in-person, virtual, and hybrid events.

You will handle event logistics, registration, travel coordination, materials, accessibility, and post-event documentation, ensuring compliance with federal requirements and

Qualifications

• Bachelor's degree in Event Management, Hospitality, Communications, Business Administration, Public Administration, Marketing, or related field; or equivalent experience.
• 1-3 years of relevant experience supporting meetings, conferences, webinars, workshops, stakeholder engagements, logistics, administrative coordination, or customer-facing project support.
• Experience supporting federal government, public-sector, nonprofit, scientific, healthcare, research, or mission-driven events.

Responsibilities

• Support the planning and coordination of federal government in-person, virtual, and hybrid meetings, conferences, workshops, webinars, advisory meetings, stakeholder engagements, technical meetings, and public-sector events.
• Assist with event intake, requirements gathering, planning timelines, milestone trackers, logistics checklists, staffing plans, run-of-show documentation, and closeout schedules.
• Coordinate event schedules, meeting agendas, participant lists, registration processes, speaker logistics, consultant participation, and event materials.
• Support coordination with federal customers, Contracting Officer Representatives, Program Managers, Task Managers, speakers, presenters, consultants, vendors, hotels, A/V providers, interpreters, captioning providers, transcription providers, and other event stakeholders.
• Track planning actions, deadlines, risks, dependencies, Government decisions, vendor deliverables, and open items to support timely event execution.
• Assist with pre-event, day-of-event, and post-event coordination to ensure logistical, technical, accessibility, and documentation requirements are addressed.

Education

Bachelor's degree in Event Management, Hospitality, Communications, Business Administration, Public Administration, Marketing, or related field; or equivalent experience.

Tools

Cvent

Zoom for Government

Microsoft Teams

SharePoint

Job description

N4 Solutions, LLC is seeking a motivated Meeting and Event Coordinator to support planning, coordination, execution, and closeout of federal government conferences, meetings, webinars, workshops, advisory meetings, stakeholder engagements, technical meetings, grantee meetings, and other in-person, virtual, and hybrid events.

You will handle event logistics, registration, travel coordination, materials, accessibility, and post-event documentation, ensuring compliance with federal requirements and