Federal Events & Logistics Coordinator

N4 Solutions, LLC; Greenbelt (MD); Hybrid; USD 42,000 - 64,000; Full time

Job summary

N4 Solutions, LLC is seeking a Meeting and Event Coordinator to support planning, coordination, execution, and closeout of federal government conferences, meetings, webinars, workshops, advisory meetings, stakeholder engagements, and other in-person, virtual, and hybrid events.

This role covers event logistics, registration, travel, vendor coordination, accessibility support, documentation, and customer service to ensure events meet federal requirements and are well-organized and timely.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Communications, Business Administration, Public Administration, Marketing, or related field; or equivalent experience.
• 1-3 years of relevant experience supporting meetings, conferences, webinars, workshops, stakeholder engagements, logistics, administrative coordination, or customer-facing project support.
• Experience supporting federal government, public-sector, nonprofit, scientific, healthcare, research, or mission-driven events.
• Experience coordinating event logistics, registration, participant communications, schedules, meeting materials, vendor coordination, travel support, and post-event documentation.
• Experience supporting in-person, virtual, and hybrid events.
• Experience using Microsoft Office 365, Microsoft Teams, SharePoint, Zoom, and other collaboration or event support tools.
• Strong organizational skills and ability to manage multiple tasks, deadlines, stakeholders, approvals, and priorities.
• Strong attention to detail and ability to maintain accurate records, rosters, trackers, budgets, and event files.
• Excellent oral and written communication skills.
• Professional customer service skills and ability to interact with federal customers, participants, vendors, speakers, consultants, and internal team members.
• Ability to work independently or under minimal guidance in a fast-paced environment.
• Ability to support occasional early morning, evening, travel, or onsite event requirements, as needed.
• Ability to pass a government suitability/background investigation, if required.
• U.S. Citizenship.

Responsibilities

• Event Planning & Coordination: Support federal government in-person, virtual, and hybrid meetings, conferences, workshops, webinars, advisory meetings, stakeholder engagements, technical meetings, and public-sector events.
• Coordination & Compliance Support: Assist with documentation and review processes for event plans, venue options, cost estimates, travel assumptions, accessibility accommodations, and closeout files.
• Registration, Participant Support & Communications: Manage attendee registration, tracking, confirmation emails, reminders, and accessibility requests.
• Meeting Materials & Documentation: Prepare and distribute meeting materials, ensure Section 508 accessibility, and maintain version control.
• Logistics, Travel & Vendor Support: Coordinate hotel, venue, A/V, travel, and vendor activities; track costs and invoices.
• Quality, Compliance & Customer Service: Maintain confidentiality, ensure compliance with federal requirements, and provide responsive customer service.

Skills

Organizational skills

Communication skills

Customer service

Attention to detail

Independent / self-motivated

Time management

Ability to pass suitability/background

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office 365

Microsoft Teams

SharePoint

Zoom

Cvent

Box.com

DocuSign

Doodle Poll

Job description

N4 Solutions, LLC is seeking a Meeting and Event Coordinator to support planning, coordination, execution, and closeout of federal government conferences, meetings, webinars, workshops, advisory meetings, stakeholder engagements, and other in-person, virtual, and hybrid events.

This role covers event logistics, registration, travel, vendor coordination, accessibility support, documentation, and customer service to ensure events meet federal requirements and are well-organized and timely.