Federal Event Planner & Hybrid Logistics Coordinator

N4 Solutions, LLC; Greenbelt (MD); Hybrid; USD 55,000 - 75,000; Full time

Job summary

N4 Solutions, LLC is seeking a Meeting and Event Coordinator in Greenbelt, MD to support planning, coordination, and execution of federal government conferences, meetings, webinars, and hybrid events.

The role covers logistics, registration, travel coordination, vendor management, accessibility support, and documentation to ensure timely, professional events meeting federal requirements.

Qualifications

• Bachelor’s degree in Event Management or related field, or equivalent experience.
• 1-3 years of experience in meetings, conferences, webinars, or related coordination.
• Experience supporting federal government, public-sector, nonprofit, or mission-driven events.
• Experience coordinating event logistics, registration, travel support, and post-event documentation.
• Experience supporting in-person, virtual, and hybrid events.
• Experience using Office 365, Teams, SharePoint, Zoom, and collaboration tools.
• Strong organizational skills and ability to manage multiple tasks and priorities.
• Excellent oral and written communication skills.
• Professional customer service and ability to interact with federal customers and partners.
• Ability to pass government suitability/background check; U.S. Citizenship.

Responsibilities

• Plan and coordinate federal meetings, conferences, and webinars (in-person, virtual, hybrid).
• Handle intake, timelines, logistics checklists, staffing plans, run-of-show, and closeout schedules.
• Coordinate schedules, agendas, registration, speaker logistics, and materials.
• Collaborate with federal customers, PO reps, managers, speakers, vendors, hotels, and A/V providers.
• Track actions, deadlines, risks, dependencies, and vendor deliverables.
• Support pre-event, day-of, and post-event coordination for accessibility and documentation.
• Manage registration, attendee tracking, communications, and post-event outreach.
• Ensure compliance with federal meeting policies and privacy considerations.
• Maintain event records, documentation, and cost tracking.

Skills

Oral communication

Written communication

Organizational skills

Attention to detail

Time management

Customer service

Independent work

Education

Bachelor’s degree in related field

Tools

MS Office 365

Microsoft Teams

SharePoint

Zoom

Cvent

Box.com

DocuSign

Doodle Poll

Job description

N4 Solutions, LLC is seeking a Meeting and Event Coordinator in Greenbelt, MD to support planning, coordination, and execution of federal government conferences, meetings, webinars, and hybrid events.

The role covers logistics, registration, travel coordination, vendor management, accessibility support, and documentation to ensure timely, professional events meeting federal requirements.