Federal Construction Assistant Project Manager

Outside The Box, LLC; Selma (AL); On-site; USD 60,000 - 85,000; Full time

Job summary

Outside The Box, LLC seeks an Assistant Project Manager supporting federal construction projects in Selma, AL. You will assist the Project Manager with job costing, scheduling, procurement, and document control, coordinating with supervisors, subcontractors, and clients to keep projects on time and within budget.

You will maintain daily site records, prepare estimates and change orders, participate in meetings, and help manage safety and quality on site.

Qualifications

• Degree or equivalent experience in construction management.
• Experience with federal construction projects preferred.
• Strong communication and analytical skills.
• Ability to work with owners/clients and teams.

Responsibilities

• Assist in maintaining project documentation, fieldwork layout, and site admin tasks.
• Support planning, scheduling, and labor performance reporting.
• Track change orders and additional work costs; assist with procurement.
• Create and review ROM estimates; bid support and subcontractor coordination.
• Prepare submittals, RFIs, and drawing distribution; maintain logs.
• Attend meetings, document decisions, and issue weekly minutes.

Skills

Microsoft Office Suite

Excel

Communication skills

Team collaboration

Analytical problem solving

Federal construction experience

Driver's License

Education

Bachelor's degree in Construction Management

Associate's Degree + 2+ yrs related experience

3 yrs related industry experience may substitute for degree

Federal construction experience a plus

Tools

RedTeam

ProCore

Primavera

MS Project

Estimating programs

Accounting systems

Job description

Outside The Box, LLC is a General Contractor specializing in construction and renovation work for the federal government. We are currently looking to hire an Assistant Project Manager for the Selma, AL area with a minimum 2-3 years Federal experience.

Assistant Project Manager:

• Department: Construction.
• Job Status: Full Time.
• FLSA Status: Exempt.
• Reports To: Project Manager.
• Grade/Level: High School diploma, 3 years of experience in federal construction.
• Travel Required: Yes, as needed per project.
• Work Schedule: Various.
• Positions Supervised: Laborers, Sub-Contractors.

Summary:

Responsible to provide the Project Manager with the assistance required to attain or exceed the project operating income, project execution plan, and customer satisfaction goals. Day-to-day activities include, but are not limited to, job costing, estimating, billings, labor-management, and tracking, enhancing customer relationships, scheduling and purchasing responsibilities. The Assistant Project Manager works in a team environment with a Project Manager and Superintendents on projects of various sizes.

Knowledge, Skills, & Abilities:

Required Experience and Education:

• Skilled with Microsoft Office Suite, Experience with RedTeam and/or ProCore a plus. Excellent skills in Excel, Word, and Outlook are required. Must be computer adept, with familiarity with computerized accounting systems, and other software such as Primavera, estimating programs, MS Project, Access, and Excel.
• Bachelor's degree in Construction Management or, an Associate's Degree and 2+ yrs of related industry or Project Controls experience, or 3 yrs of related industry experience may be a substitute for degree requirements. Previous work experience in federal construction is a plus.
• Must be a good communicator both written and verbal.
• Must have demonstrated analytical problem-solving skills, ability to interface effectively with the owner and/or client.
• Must have great attention to detail, team player and possess solid communication skills with the ability to communicate with all levels within the organization.
• Must be a "Team" player and be willing to do what is necessary to ensure the project is successful.
• Candidates must have a valid Driver's License and a clean driving record. All final candidates will be subject to a Fitness for Duty Test, Drug Screen, Motor Vehicle Report, and a Criminal Background Check prior to hiring.

Essential Functions:

• Assisting in maintaining control of project documentation, fieldwork layout, and various job site administrative functions.
• Assist in the development and updating of the planning, scheduling, and labor performance reports for the project(s).
• Maintains control of the change orders and the tracking and reporting of additional work orders.
• Assists with material procurement, working with subcontractors and suppliers.
• Works under the direction of the Project Manager(s), as assigned by the Sr. Project Manager or Operations Manager.
• Supports other department personnel as necessary and other responsibilities not outlined herein.
• Daily Photo Documentation - track project progress through daily photos.
• Estimating - Set-up estimate form for population by the PM's.
• Creation of ROM estimates for select projects with oversight by the PM.
• Bidding - Work with the Project Managers to ensure appropriate subcontractor coverage is obtained on every bid. Assist the Project Manager to identify the sub-trades required for a bid, and selecting of the subcontractors that will be invited to bid.
• Process Submittals - Request material submittal from a subcontractor- Perform the review to ensure compliance with the construction drawings and specifications.
• Track, Distribute, and Log RFIs - Manage, distribute and track RFI's. Create change order summaries capturing all the costs associated with an RFI response. Present to the Project Manager for review and approval.
• Construction Document Processing - Manage plans- Ordering, organizing, superseding and distributing drawings and specifications.
• Schedule Update and Verification - Perform a weekly walk on-site, as coordinated with the Project Manager, and verify the overall status of the project as well as a safety inspection.
• Master project schedule and a 3 week look ahead - Ability to create and maintain the master project schedule. The schedule will have inter-dependencies and links so that there is a clear and defined critical path.
• Meeting Minutes - Participate in the weekly Owner/Client meetings or conference calls and memorialize all discussions, decisions and action items.
• Maintain and issue the weekly meeting minutes, RFI and Submittal log throughout the life cycle of the project.
• Owner Billing - Creation of "Pencil" billings for PM review and approval.
• Permits - Manage, track and maintain all permits necessary to perform the work, including bonds.

Work Environment:

Various construction environments including new construction, renovations, system upgrades, tenant improvements, and specialized federal projects. Exposure to extreme temperatures, irregular surfaces, trenches, ladders, scaffolding, confined spaces, and environmental hazards.

Physical Demands:

• Frequently: standing, walking, sitting, climbing, bending, kneeling, reaching, lifting up to 100+ lbs, pushing/pulling.
• Occasionally: crawling, confined space entry.
• Ability to wear PPE at all times onsite.

At Outside the Box, LLC all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. We participate in E-Verify and adhere to all OFCCP and federal equal employment opportunity requirements for federal contractors.

We adhere to the Drug-Free Workplace Act of 1988. All applicants who are offered a job with the company will be tested for drugs as part of the post job offer, pre-employment screening process.