Federal Administrative Support Specialist

US Army Corps of Engineers; Umatilla (OR); On-site; USD 48,000 - 60,000; Full time

Job summary

US Army Corps of Engineers in Oregon seeks an experienced administrative specialist to gather data from project programs and prepare reports, charts, and presentations. You will use CEFMS, DCPDS, AutoNOA, and MS Office to streamline operations and ensure directives are followed.

You will develop SOPs, guide staff on complex procedures, process personnel actions, telework agreements, and awards, and assist with benefits and payroll forms.

Qualifications

• One year of specialized administrative experience including personnel actions and benefits.
• Experience using automated financial management systems is preferred.
• Familiarity with payroll rules and timekeeping procedures.

Responsibilities

• Gather information from project programs and prepare reports, charts, and presentations.
• Use systems like CEFMS, DCPDS, AutoNOA, and MS Office to improve operations and compliance.
• Develop SOPs and guide staff through complex administrative procedures.
• Process personnel actions, recruitment packages, telework agreements, and awards.
• Assist employees with benefits and payroll forms and coordinate with ABC.
• Manage timekeeping records and ensure correct labor codes using FEMS and CETALS.
• Handle GPC purchases, receiving reports, and reconciliation in CEFMS/FEM.
• Process TDY/local travel and travel vouchers per JTR and district policies.
• Track workplace injuries, record safety minutes, and maintain files.

Skills

Data analysis

Report preparation

Microsoft Office

Regulatory compliance

Payroll systems

Tools

CEFMS

DCPDS

AutoNOA

FEMS

CETALS

Microsoft Office suite

Job description

US Army Corps of Engineers in Oregon seeks an experienced administrative specialist to gather data from project programs and prepare reports, charts, and presentations. You will use CEFMS, DCPDS, AutoNOA, and MS Office to streamline operations and ensure directives are followed.

You will develop SOPs, guide staff on complex procedures, process personnel actions, telework agreements, and awards, and assist with benefits and payroll forms.