Administrative office Assistant

Sevita; Fargo (ND); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Flexible scheduling

Competitive pay

PTO

Paid holidays

Full benefits

Referral bonus

Pay on demand

401(k) matching

Online training

Employee recognition

Wellbeing resources

Job summary

Pediatric Partners, a part of Sevita, is seeking an Administrative Office Assistant to welcome patients and families, handle phones, schedule appointments, and support HIPAA-compliant office operations in a medical setting.

This full-time role offers a Monday-Thursday 10:15 am-6 pm and Friday 7 am-5 pm schedule, $18-$20 hourly, and comprehensive benefits while contributing to high-quality, compassionate care.

Qualifications

• High school diploma or GED is required.
• Minimum of two years of experience in a medical office setting.
• Excellent communication, customer service, and interpersonal skills.
• Professional and welcoming demeanor with patients, families, and coworkers.
• Strong organizational skills with ability to manage multiple priorities.

Responsibilities

• Welcome patients, families, and visitors with a warm, courteous, and professional demeanor.
• Answer phones, respond to inquiries, file, scan, and assist with office tasks.
• Verify and maintain accurate patient demographics and insurance information.
• Schedule, reschedule, and confirm patient appointments.
• Maintain patient confidentiality and safeguard PHI per HIPAA regulations.
• Enter and update patient information in the EMR system.
• Restock office and clinical supplies to support daily operations.
• Maintain a clean, organized, welcoming office environment.

Skills

Clear communication

Customer service

Interpersonal skills

Multitasking

Team player

Attention to detail

Education

High school diploma or GED

Job description

Pediatric Partners, a part of the Sevita family, provides comprehensive in-home and clinic-based therapeutic services for infants, children, and young adults. Our teams of compassionate pediatric experts help children with medically complex, developmental, behavioral, educational, or other needs learn the skills they need to thrive. We offer physical, occupational, speech-language and feeding therapy; augmentative and alternative communication; mental health counseling, applied behavior analysis, and early intervention services.

Administrative Office Assistant

Full - Time

Hours: Monday-Thursday 10:15 am- 6 pm and Friday 7 am-5 pm

Hourly range: $18-$20 (depending on office-setting experience)

As part of Administrative Services, you’ll play an important role in our organization, serving as the first point of contact for patients and families. You will combine exceptional customer service, administrative support, and organizational skills to help ensure a welcoming, efficient, and compassionate experience while supporting our mission of delivering high-quality care.

Your Responsibilities

• Welcome patients, families, and visitors with a warm, courteous, and professional demeanor while ensuring a positive patient experience
• Perform general administrative and clerical duties, including answering phones, responding to inquiries, filing, scanning, and assisting with other office tasks
• Verify and maintain accurate patient demographic and insurance information
• Schedule, reschedule, and confirm patient appointments
• Maintain strict patient confidentiality and safeguard protected health information in compliance with HIPAA regulations
• Enter and update patient information accurately within the electronic medical record (EMR) system
• Restock office and clinical supplies to support efficient daily operations
• Maintain a clean, organized, and welcoming office environment

What You Will Bring

• High school diploma or GED (required)
• Minimum of two years of experience working in a medical office setting (required)
• Excellent communication, customer service, and interpersonal skills
• Professional, friendly, and welcoming demeanor with the ability to build positive relationships with patients, families, and coworkers
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
• Self-motivated, dependable, and able to work both independently and collaboratively as part of a team
• Ability to adapt to changing priorities while maintaining accuracy, professionalism, and a positive attitude

Why You’ll Love Working With Us

• Flexible Scheduling – Support a healthy work/life balance
• Competitive Compensation - Including incentive bonuses
• Generous PTO Plan – Vacation, sick, personal float
• Paid Holidays - Celebrate 8 paid holidays per year
• Full Benefits For Employees Working 32+ hrs/wk – Health, Vision, Dental, HSA & FSA Accounts
• Referral Program – Up to $5,000 incentive with a 90-day payout after hire
• Pay on Demand – Access to earned wages on-demand
• 401(k) Savings Plan w/ Company Match - Includes Fidelity resources for retirement planning
• Online Training Platform - Over 1000 training videos supporting professional development
• Employee Recognition and Spotlight Programs – Nominate and shout-out team members
• Perks at Work – Discounts and deals on tax prep, insurance, home mortgages, and more
• Employee Resource Groups – Inclusion Committees, Therapist Mentoring and Support, DEIB Book Club, PRIDE, Veterans, Military and Families, etc.
• Wellbeing Center – Resources for workouts, mental health, sleep, finances, food recipes,s etc.
• Sevita Blog – Sharing stories, information, and helpful material to help people live well.
• Rewarding work where you make a lasting impact!

We have meaningful work for you – Come join our team –

LI-TC1

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law