Family Therapy Training Program Administrator

University of Rochester; United States; On-site; USD 52,000 - 73,000; Full time

Job summary

The University of Rochester is seeking a FTTP Administrator within the Department of Psychiatry Education Team in Rochester, NY. This full-time role manages the day-to-day operations of the Marriage and Family Therapy Training Programs and oversees their finances.

Responsibilities include recruitment, budgeting, scholarships, course logistics, and coordination with the Bursar and Financial Aid Office as needed. The position supports program administration and external communications.

Responsibilities

• The FTTP Administrator serves as a member of the Department of Psychiatry Education Team.
• The FTTP Administrator is responsible for day-to-day operations of the Marriage and Family Therapy Training Programs, as well as the programs' finances.
• The FTTP Administrator is also responsible for planning, directing, and managing all phases of FTTP personnel recruitment and performance management.
• FISCAL MANAGEMENT: budget planning and financial monitoring, salaries, tuition revenue, grants/contracts, endowments, and budgets.
• Oversees all IFF accounts and prepares monthly reconciliation and analysis with University FAO reports.
• Prepare expense budgets for existing education programs and manage student scholarships, liaising with Bursar and Financial Aid as needed.
• OPERATIONS: recruitment, orientation, cross-training of administrative staff, program self-studies, site visits, course registration, and events.

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype: Regular

Time Type: Full time

Scheduled Weekly Hours: 40

Department: 400618 Psychiatry M&D Family Institut

Work Shift: UR - Day (United States of America)

Range: UR URG 108

Compensation Range: $52,300.00 - $73,300.00

Responsibilities:

The FTTP Administrator serves as a member of the Department of Psychiatry Education Team. The FTTP Administrator is responsible for day-to-day operations of the Marriage and Family Therapy Training Programs, as well as the programs' finances. The FTTP Administrator is also responsible for planning, directing, and managing all phases of FTTP personnel recruitment and performance management.

ESSENTIAL FUNCTIONS

FISCAL MANAGEMENT:

• Assumes responsibility for budget planning and financial monitoring. In line with established procedures, develops and monitors salaries, tuition revenue, grants/contracts/other academic activities, endowments, advancement revenue, and capital budgets (Faculty Practice, Hospital and Medical School).
• Oversees all IFF accounts, expenditures, and related purchases. Responsible for monthly reconciliation and analysis with University FAO reports, problem resolution of revenue and expense trends, and variances. As the IFF Faculty Salary Administrator, works with individual faculty related to salary or changes in work status/duties; facilitates discussion of proposed changes with other Administrators or Directors to make certain: (1) there are no gaps in funding or coverage of essential duties; (2) process required paperwork to ensure correct and timely changes; and (3) and confirmation of changes. Track tuition for deferred and earned accounts.
• Prepare expense budgets related to existing education programs. Manage student scholarship accounts, including processing student scholarships, serving as a liaison between Training Program and offices, including the Bursar's Office and Financial Aid Office as needed. Work in conjunction with Department of Psychiatry Administration to process additional compensation.

Family Therapy Program's Recruitment

• Review application in Slate for Program suitability and review applicant files with Director. Send weekly updates to the Director during the recruitment period.
• Extend invitations to appropriate applicants for interview days and handle all logistics for their visit/zoom interviews.
• Prepare concise grid of the applicants' brief bios (name, home state, GPA, GREs, and short summary of personal statement

Masters in Marriage and Family Therapy and PDC Student Education :

• Oversee student registration within UR Student system
• Manage working reports and class schedules
• Support faculty in updating/reviewing courses
• Coordinate logistics for MS/MFT Orientation session
• Schedule rooms per faculty teaching schedule in preparation for Fall, Spring, and Summer semesters
• Distribute and collect course evaluations
• Manage Post Degree registration process in UR Student
• Maintain student files and coordinate with GEPA for any ongoing requirement.
• Prepare program of study, obtain proper approval and submit to GEPA
• Responsible to endure all forms and correspondences related to licensing are filled out accurately and notarized.

OPERATIONS:

• Responsible for all administrative operations that fall under the purview of the Family Therapy Training Program including: recruitment, orientation, and cross-training of administrative staff to perform functions required for operation of the Master's Program, Post Degree Program, and Continuing Education program.
• This includes but is not limited to preparation for and participation in program self-studies and site visits, course registration processes, support for faculty for course preparation and implementation, website maintenance, recruitment activities, attending to program faculty and student needs, and all program events.
• Represents the Institute and its programs both within and outside of the University.
• Serves as spokesperson in communicating instructions and interpreting administrative matters to students, clients, faculty, staff and the general public.
• Works collaboratively with executive leadership to ensure understanding of ch