Family Office Controller/Analyst

Confidential Careers; Coral Gables (FL); On-site; USD 110,000 - 165,000; Full time

Job summary

Confidential Careers is seeking a Controller/Financial Analyst to serve as the financial control and analytical backbone of a family office. The role ensures trade activity is accurate, cash positions are reconciled in real time, and Investment Committee data is reliable for decision-making.

The position involves reviewing trades, preparing performance reports, managing liquidity, forecasting cash flows, budgeting, and maintaining strong internal controls with auditors and custodians.

Qualifications

• Bachelor's degree in Finance, Accounting, or Economics; CFA or CPA is a plus.
• 5+ years of experience in investment operations, fund controllership, or family office/institutional asset management.
• Strong Excel and financial modeling skills; familiarity with portfolio management systems and custodial platforms.
• High level of discretion handling sensitive family financial data.

Responsibilities

• Review trades across custodians for accuracy, settlement, and compliance with guidelines.
• Flag discrepancies to Investments leadership.
• Prepare periodic performance and portfolio reports for the Investment Committee.
• Maintain dashboards and scorecards for governance meetings.
• Reconcile cash flows across entities, custodians, and legal platforms.
• Monitor capital calls, distributions, and liquidity needs across the portfolio.
• Build cash flow forecasts and scenario models.
• Support budgeting and multi-year capital planning.
• Maintain internal controls and support external auditors and tax advisors.
• Ensure documentation trail for all trade approvals and cash movements.

Skills

Financial modeling

Analytical thinking

Discretion

Communication

Education

Bachelor's degree in Finance, Accounting, or Economics

CFA or CPA designation

Tools

Excel (advanced)

Portfolio management systems

Custodial platforms

Job description

This position serves as the financial control and analytical backbone of the family office. The Controller / Financial Analyst ensures trade activity is accurate and properly reviewed, cash positions are reconciled and visible in real time, and the Investment Committee has timely, reliable data to support decision-making.

Key Responsibilities

• Review executed trades across custodians and platforms for accuracy, settlement, and compliance with investment guidelines and allocation bands
• Flag discrepancies, failed trades, or mandate breaches to Investments leadership

Reporting

• Prepare periodic performance and portfolio reports for the Investment Committee, including allocation vs. targets, liquidity, risk exposures, and benchmark comparisons
• Maintain dashboards and scorecards for recurring governance meetings

Cash & Liquidity Management

• Reconcile cash flows across entities, custodians, and legal platforms
• Monitor capital calls, distributions, and funding needs across the portfolio
• Maintain a rolling liquidity calendar

Financial Projections & Analysis

• Build and maintain cash flow forecasts and scenario models
• Support annual budgeting and multi-year capital planning
• Model the impact of proposed allocation changes, new commitments, or distributions

Controls & Compliance

• Maintain internal controls over financial data integrity
• Support external auditors, tax advisors, and custodial reconciliations
• Ensure a clear documentation trail for all trade approvals and cash movements

Qualifications

• Bachelor's degree in Finance, Accounting, or Economics (CFA or CPA a plus)
• 5+ years of experience in investment operations, fund controllership, or family office/institutional asset management
• Strong Excel and financial modeling skills; familiarity with portfolio management systems and custodial platforms
• High level of discretion — this role handles sensitive family financial data