Family Assistant / House Manager

Sage Haus; Dublin (CA); On-site; USD 55,000 - 62,000; Part time

Job summary

Sage Haus in Dublin, CA is seeking a Family Assistant / House Manager for a part-time role (10-15 hours per week). The candidate will manage calendars, coordinate vendors and appointments, and handle household logistics in a warm, fast-paced family setting.

Responsibilities include meal support, light housekeeping organization, errands, and pet care for a busy household. CPR and First Aid certification and US work authorization are preferred; experience with family assistance is beneficial.

Qualifications

• Proactive and detail-oriented approach to daily household tasks.
• Clear and thorough communicator with family members, vendors, and guests.
• Calm presence in a dynamic family environment.

Responsibilities

• Manage the family Skylight and Google Calendar (school, appointments, activities, travel).
• Schedule and coordinate appointments, reservations, and vendors.
• Track receipts, household spending, and simple budget-related details.
• Provide occasional afternoon transportation for appointments or activities.
• Create and maintain household organization systems.
• Daily resets and prep for cleaners.
• Light tidying and seasonal swaps.
• Prepare and coordinate donation drop-offs.
• Occasional event/holiday/guest prep.
• Packing/unpacking for travel.
• Indoor plant care.
• Change batteries, light bulbs, smoke detectors, etc.

Skills

Proactive

Detail-oriented

Strong communication

Calm and steady

Tools

Skylight

Google Calendar

Job description

Job Title: Family Assistant / House Manager

Location: Dublin, CA 94568

Employment Type: Part-time, 10-15 hours per week

Schedule: Monday through Thursday, flexible between 2:00 PM-6:00 PM

Compensation: $40-45/hour

Start Date: ASAP

Requirements

• Ability to maintain a smoke-free environment
• Must be authorized to work in the United States.
• Reliable transportation
• CPR and First Aid certified
• Prior experience in family assistance or house management preferred
• Proficiency with Skylight and Google Calendar

About Our Family

We're an active, social family of four (five if you count our very opinionated family cat!) with a full and ever-changing rhythm of work, school, activities, travel, and everyday life. Both parents work demanding full-time roles - one primarily from home, and the other traveling frequently throughout the month - so we're looking for someone who can help create more ease and breathing room in our home.

Our goal is simple: to spend less time managing the details of daily life and more time enjoying the moments that matter. We want our home to feel like a place where everyone can recharge, reconnect, and feel cared for - whether that’s a quiet evening together, supporting our daughters through their busy high school years, or simply walking through the door to a space that feels calm and welcoming.

Our two teenage daughters are independent, curious, and finding their own paths, and we value someone who understands that this stage of life is about connection, trust, and respect. We're looking for a reliable partner who can help maintain the systems that keep our home running smoothly and anticipate needs before they become stressors so our family can be more present with one another.

Who You Are / What We're Looking For

You thrive in a dynamic family environment and bring a calm, steady presence to a busy household. People describe you as pragmatic, even-keeled, warm, and deeply thoughtful. You are proactive and detail-oriented, with the ability to manage tasks independently while keeping each family member’s needs and routines in mind. You enjoy creating simple systems, improving processes, and making sure the behind-the-scenes details are handled with care.

You are a clear and thorough communicator who is comfortable coordinating with a variety of people, including family members, vendors, and guests. You understand teenagers and connect with them naturally through warmth, respect, and genuine interest. You know how to read the room, adapt when plans change, and bring a sense of grounded confidence to the day-to-day. You're flexible, dependable, and able to shift priorities with ease.

Most importantly, you take pride in being a trusted partner behind the scenes. You understand that the work you do creates the space for our family to spend more time together, enjoy our home, and focus on the moments that matter.

Prior experience in household management or family assistance is preferred and would be a valuable asset in this role.

Key Responsibilities

Administrative & Personal Assistant Support

• Manage the family Skylight and Google Calendar (school, appointments, activities, travel)
• Schedule and coordinate appointments, reservations, and vendors
• Track receipts, household spending, and simple budget-related details
• Provide occasional afternoon transportation for appointments or activities

Household Management & Organization

• Create and/or maintain household organization systems
• Daily resets and prep home for cleaners
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal swaps (clothing, décor, bedding)
• Prepare and coordinate donation drop-offs
• Occasional event/holiday/guest prep
• Packing/unpacking for travel
• Indoor plant care
• Change batteries, light bulbs, smoke detectors, etc.

Inventory & Errands

• Restock pantry/fridge/household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Returns, dry cleaning, gift shopping
• Mail and package handling
• Breakdown boxes

Meal Support

• Plan and prepare 1 weekly meal for the family, including leftovers
• Meal pre - washing, chopping, marinating proteins, portioning ingredients
• In-person and online grocery ordering
• Kitchen clean-up and maintenance

Laundry & Linens

• Wash/fold/organize laundry
• Ironing/steaming and special garment care
• Rotate linens seasonally and maintain organized closets for all family members
• Maintain tidy and well-stocked laundry areas

Pet Care

• Feed the cat and scoop the litter box daily
• Schedule veterinary and grooming appointments
• Maintain pet supplies

Special Projects

• Refresh garage/mudroom/entry
• Organizational projects (gear, closets)