House Manager / Family Assistant

Sage-Haus

Vienna (VA)

On-site

USD 45,000 - 52,000

Full time

5 days ago

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Benefits offered by this job

Paid time off

Paid holidays

Health insurance stipend

Guaranteed hours

Job summary

Sage-Haus in Vienna, VA seeks a House Manager / Family Assistant to run a calm, organized household for a busy family with two young boys. You’ll supervise daily routines, manage meals, laundry, errands, and calendar coordination, while maintaining a warm, discreet presence.

The role is full-time, Monday–Friday, 11am–7pm, with a competitive hourly rate and benefits. Start ASAP. You’ll be a key partner in creating daily rhythm and breathing space for the family.

Qualifications

Ability to maintain a smoke-free environment.
Must have reliable transportation.
Spanish language proficiency preferred.
Vaccinations up to date per CDC guidelines.
Authorized to work in the United States.

Responsibilities

Afternoon pick-ups.
Daily afternoon supervision plus occasional back-up childcare.
Daily preparation of backpacks/clothing/snacks.
Kid-related errands.
Prep healthy meals/snacks including 4 weekday dinners and batch breakfasts.
Follow dietary needs (no tree nuts, shellfish; full list provided).
Grocery shopping.
Kitchen clean-up and maintenance.
Wash/fold/organize laundry.
Ironing/steaming and linen rotation.
Maintain tidy and stocked laundry areas.
Create and maintain household organization systems.
Daily resets and prep for cleaners.
Seasonal swaps of clothing and decor.
Prepare/donate coordination.
Occasional packing/unpacking for travel (kids).
Change batteries, light bulbs, smoke detectors, etc.
Roll out trash bins on Wednesdays.
Restock pantry/fridge/household supplies.
Manage subscriptions (Amazon/Costco/Target).
Returns, dry cleaning, gift shopping.
Mail and package handling.
Breakdown boxes.
Refresh garage/mudroom/entry.
Organizational projects (toys, gear).
Kids art scanning projects.
Occasional holiday hosting prep.
Kids artwork scanning and archiving.
Closet organization and purging.
Schedule maintenance for vehicles.
Fueling/cleaning/organizing vehicles.
Track registrations/insurance.
Manage family calendar/Skylight management.
Coordinate school/camp emails and registrations.
Coordinate with weekly cleaners/contractors.
Research/coordinate repairs and quotes.
Event and appointment coordination.

Skills

Reliable transportation

Stair navigation

EpiPen administration experience

CPR and first aid certification

Vaccinations up-to-date

Authorized to work in the UnitedStates

Calm, discreet, professional demeanor

Spanish language proficiency

Smoking-free environment maintenance

Education

CPR and first aid certification

Job description

Job Title: House Manager / Family Assistant

Location: Vienna, VA 22180

Employment Type: Full-time, 40 hours per week

Schedule: Monday - Friday, 11am - 7pm

Compensation: $33–$38/hour, based on experience

Benefits: Competitive benefits package may include paid time off and/or sick leave, paid holidays, a health insurance stipend, guaranteed hours, and additional benefits as applicable.

Start Date: ASAP

Requirements

Ability to maintain a smoke-free environment
Must have reliable transportation
Ability to navigate multiple flights of stairs throughout the day
EpiPen administration experience, preferred
CPR and first aid certification, preferred
Skylight calendar fluency preferred.
Spanish language proficiency, preferred
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations.
Must be authorized to work in the United States.

About Our Family

We are a warm, busy household of four with two high-energy boys, ages 5 and 3, and two full-time professional parents entering demanding new chapters in their careers. Our home is lively, loving, and always in motion. We value structure, good systems, and thoughtful routines, and we know how quickly the day-to-day details can pile up when work, school, appointments, meals, errands, and family logistics are all happening at once.

After long days, we want our home to feel like a haven: a grounded, calm place where everyone can decompress, reconnect, and enjoy being together. We have a weekly cleaning service and landscaper already in place, so this role is not about deep cleaning or managing the household from the outside. It is about bringing daily order, consistency, and care to the rhythms of our home so the whole family has more breathing room.

We are more introverted by nature and work best with someone who is collaborative, proactive, discreet, and comfortable with clear, professional communication. We are not looking for someone to manage around us; we are seeking a long-term partner who can become a natural extension of the household. The right person will notice what needs attention, help create and maintain systems that make daily life feel smoother, and support the home in a way that feels calm rather than rigid or over-managed.

Our boys are energetic, curious, and full of personality, and they need someone who can keep up with them and genuinely enjoy their energy. At the same time, this role is about supporting the whole family vision: a smoother-running home that allows us to focus on what matters most — quality time together, supporting each other’s growth and passions, and creating a home environment where everyone can recharge, connect, and thrive.

Who You Are / What We're Looking For

You are a motivated, highly organized, and proactive professional who takes pride in helping a household run smoothly. You are systems-oriented and detail-minded, but also very hands-on, finding real satisfaction in the daily work that keeps a family home functioning well.

You bring warmth, foresight, experience, and sound judgment to both big-picture planning and practical execution. You can create flexible, easy-to-maintain systems; navigate scheduling tools and school portals; and keep the many moving pieces of a family home organized and cared for.

Your presence is calm, warm, discreet, and professional. You read the room, know when to engage and when to give space, and bring a low-ego, collaborative approach that creates calm without over-managing. You are also patient, grounded, and engaging with young children, with the energy and stamina to keep up with two active boys while maintaining a steady tone.

While this is not a traditional nanny role, comfort with children and family rhythms is essential. Experience working around food allergies is important, as you understand that dietary needs and household accommodations are genuine safety considerations, not simply preferences. We are hoping to create more ease in the day-to-day rhythm of our home, reduce the mental load we carry as parents, and make more space for our family to connect, recharge, and thrive.

Key Responsibilities

Family Support

Afternoon pick-ups
Daily afternoon supervision plus occasional back-up childcare
Daily preparation of backpacks/clothing/snacks
Kid-related errands

Meal Support

Prep healthy meals/snacks, including 4 weekday dinners, batch-cooked breakfasts, and snacks
Follow dietary needs/preferences (No tree nuts, stone/pitting fruits, shellfish. An extensive list will be provided)
Prep school lunches
Grocery shopping
Kitchen clean-up and maintenance

Laundry & Linens