Faith Formation Administrative Assistant

Diocese of Venice, Inc.; Venice (FL); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Epiphany Cathedral Parish is seeking a Part-Time Faith Formation Administrative Assistant to support the religious education department. The role involves coordinating programs, maintaining records, and assisting with catechists and sacramental celebrations.

The ideal candidate has 2–3 years administrative experience, strong Microsoft Office skills, and a commitment to Catholic faith and parish life. Evening/weekend availability may be required to support Faith Formation events.

Qualifications

• Requires high school diploma; AA preferred.
• 2–3 years in an administrative role.
• Proficiency in MS Office including Outlook.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential information.
• Commitment to faith-based mission and values.
• Evenings/weekends may be required for Faith Formation programs.

Responsibilities

• Provide administrative support to the Director of Religious Education and Youth/Young Adult Coordinator.
• Maintain accurate data entry, records, and filing (electronic and hard copy) for Faith Formation, Sacramental Books, ParishSOFT.
• Substitute for catechists when needed.
• Prepare and distribute materials for examinations and trainings.
• Maintain confidentiality and proper handling of sensitive information.
• Perform other duties as assigned.

Skills

Communication skills

Organizational skills

Interpersonal skills

Time management

Professionalism

Confidentiality

Education

High School Diploma or AA preferred

Tools

Microsoft Office

Outlook

Job description

Faith Formation Administrative Assistant, Part-time

#3424

Venice, Florida, United States

Company

Epiphany Cathedral Parish

Job Description

Job Title: Faith Formation Administrative Assistant, Part-time (25 hrs./wk.)

Reports to: Director of Religious Education/ Pastor

Location: Epiphany Cathedral, Venice , FL

Classification: Hourly/Nonexempt

Overview

Epiphany Cathedral is seeking a Part-Time Faith Formation Assistant to support the department with administrative duties.Assist with the planning, coordination, and set-up of all Faith Formation programs, including Faith Formation classes, Youth Group, Confirmation, Young Adult programs, OCIA (Order of Christian Initiation of Adults), catechist programs, and adult faith formation, including sacramental ceremonies as needed.

Job Responsibilities

• Provide administrative and program support to the Director of Religious Education and the Youth & Young Adult Coordinator.


• Maintain accurate and up-to-date data entry, records, and filing systems, both electronic and hard copy for the Faith Formation Department, including Sacramental Books and ParishSOFT records, and provide required updates and documentation to other parishes as needed.


• Substitute for catechists when necessary.


• Assist preparing and distributing all necessary materials for examinations, training sessions, and related programs.


• Maintain confidentiality and ensure the proper handling of sensitive student, family, sacramental, and parish information.


• Perform other duties and administrative responsibilities as assigned.

Requirements

• High School Diploma or equivalent, Associate degree (AA) preferred.


• 2 - 3 years of experience in an administrative assistant or similar administrative role.


• Proficiency in Microsoft Office Suite, including Outlook.


• Excellent written and verbal communication skills.


• Strong organizational and time-management skills.


• Ability to prioritize multiple responsibilities and meet established deadlines.


• High level of professionalism and confidentiality.


• Strong interpersonal skills.


• Commitment to and understanding of the Catholic faith and the mission of the Catholic Church.


• Ability to work evenings and weekends as needed for Faith Formation programs, events, and sacramental celebrations.


• Bilingual in English and Spanish, Preferred.


• Experience working in a parish, school, nonprofit, or other faith-based organization, preferred.


• Experience with ParishSOFT or similar parish management software, preferred.