Administrative Assistant of Faith Formation

Archdiocese of San Antonio; Fredericksburg (TX); On-site; USD 17,000 - 28,000; Part time

Benefits offered by this job

Paid holidays

403b retirement

Employee assistance program

Job summary

Archdiocese of San Antonio is seeking an Administrative Assistant of Faith Formation to support the Director of Faith Formation and youth ministers. The role involves clerical tasks, attendance tracking, and preparation for Sacrament events, within a faith-filled parish environment.

The position emphasizes bilingual communication, organization, and collaboration with staff to develop programs that nurture spiritual growth and community outreach.

Qualifications

• Must be a Catholic in good standing.
• Ability to work well and communicate with youth, parents, adults and volunteers.
• Bilingual English/Spanish verbal and written preferred.

Responsibilities

• Assist the Director of Faith Formation with duties such as managing class rosters for K–12 Religious Education.
• Update parish software weekly with attendance records and Sacrament preparation data.
• Assist with planning First Holy Communion and Confirmation events.

Skills

Communication

Bilingual English/Spanish

Detail oriented

Education

High School Diploma

Theology coursework (1 year preferred)

Tools

MS Word

Excel

PowerPoint

Job description

Non-Exempt (Hourly)

25 hours per week - must be flexible as schedule will vary

• Paid Holidays/Holy Days (prorated)
• 403b Retirement
• Employee Assistance Program

Part-time Description

Employment Status

Part-Time

FLSA Status

Non-Exempt (Hourly)

Schedule

25 hours per week - must be flexible as schedule will vary

Reports to

Director of Faith Formation and Pastor

• Paid Holidays/Holy Days (prorated)
• 403b Retirement
• Employee Assistance Program

Summary

The Administrative Assistant of Faith Formation supports the Director of Faith Formation and the Youth Ministers in administrating and building the parish catechetical program. This position provides leadership to assist in building programs that will nurture a solid foundation for adult spirituality, Christian living, ministry, and outreach for the parish community.

Position Responsibilities

Assist the Director of Faith Formation with duties such as:

• Follows all guidelines set out in the archdiocesan Policy for Ministering to Minors.
• Maintain class rosters for K-12th grade Religious Education. Update binders with this information as necessary.
• Update parish software each week with the Religious Education attendance records for that Sunday and monitor Sacrament preparation attendance.
• Gather information for Sacrament records.
• Assist DFF with the planning of First Holy Communion and Confirmation events.
• Maintain children’s book box in Main Church. Replenish and replace books as necessary, making sure they are religious books.
• Assist with registration for Religious Education classes.
• Collaborates with the DFF and other staff to start up new ministries.
• Conduct operations of this ministry within the approved budget. Exceptions to the budget shall be approved by the DFF and Pastor.
• Write letters for Religious Education parents. Translate letters into Spanish.
• Prepare materials for Family Catechesis in Religious Education.
• Assist with planning the children’s Christmas pageant.
• Help the Youth Ministers oversee St. Mary’s High School youth group and Edge programs.
• Maintain and monitor VIRTUS training platform for all volunteers and employees.
• Attend all parish staff meetings and other meetings as required.
• Other duties as assigned.

Requirements

Minimum Qualifications:

• Must be a Catholic in good standing
• Ability to work well and communicate with youth of all ages, their parents, adults and volunteers
• Bilingual (English and Spanish) verbal and written preferred

Education

• High school Diploma or equivalent
• 1 year of education in theology is preferred

Experience

• At least 1-2 years previous experience in Youth Ministry, Faith Formation or equivalent

License And Credentials

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge And Skills

• Must be detail oriented, organized, self-motivated, work well independently and on a team
• Must be able to plan, organize and work efficiently
• Must have good written and verbal skills
• Previous experience with MS Office (Word, Excel, Power Point)

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.