Faculty Support Coordinator

Georgia Institute of Technology; Atlanta (GA); On-site; USD 48,000 - 60,000; Full time

Job summary

Georgia Tech's Wallace H. Coulter Department of Biomedical Engineering seeks a Faculty Support Coordinator to provide comprehensive administrative and financial support to assigned faculty and research groups, enabling efficient operations in a high-volume environment.

The role coordinates proposal preparation, drafts correspondence, processes check requests, and reconciles monthly purchases statements, striving for timely, accurate execution and strong service across multiple streams.

Qualifications

• Administrative support experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.

Responsibilities

• Coordinate proposal preparation and submission (data collection, tracking of information, routing, editing).
• Compile information, confer with staff and prepare drafts of correspondence and reports.
• Process check requests, manage monthly purchases statement reconciliation, and enter purchase orders in the accounting system.

Job description

Job Title: Faculty Support Coordinator

Location: Atlanta, Georgia

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 301249

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

This position provides comprehensive administrative support within a dynamic, high-volume environment supporting both centralized and dedicated faculty service models. The role is responsible for managing a broad range of transactional, operational, and coordination activities, including processing requests submitted through a centralized intake system, supporting assigned faculty with day-to-day administrative needs, and assisting with lab student-related requests across multiple research environments. The position requires strong organizational skills, responsiveness, and the ability to manage competing priorities across multiple service streams.

This position is located in the Wallace H. Coulter Department of Biomedical Engineering at Georgia Tech and Emory University, and has a student body of 1,200 undergraduates, 260 graduate students, and 70 primary and 73 program faculty. In 2023 US News Graduate Program Rankings placed the department as the #1 ranked department in BME in the United States and our Undergraduate Program as the # 2 department in the United States. Since its beginning, the unique partnership between two of the nation's leading public and private entities has been an innovation engine for research and education. Combining the engineering and medical strengths at Georgia Tech and Emory, we are focused on solving some of the toughest problems facing our state, the nation, and the world. We are a diverse and international community of faculty, students and staff who promote equity, diversity, and inclusion on our campuses.

Job Summary

Perform and coordinate administrative and financial support activities required by assigned faculty member(s) and associated research group(s). This position will interact on a consistent basis with: assigned faculty, research group staff and sponsors. This position typically will advise and counsel: research group staff. This position will supervise: NA.

Responsibilities

• Job Duty 1 - Coordinate proposal preparation and submission (data collection, tracking of statistical information, routing, editing).
• Job Duty 2 - Compile information, confer with appropriate staff and prepare drafts of correspondence and reports.
• Job Duty 3 - Process check requests including support documentation. Coordinate monthly purchases statement reconciliation. Enter purchase orders through accounting system.