Faculty Support & Administrative Operations Coordinator

Stanford Reglab; United States; On-site; USD 40,000 - 58,000; Full time

Job summary

Stanford Law School's Faculty Support Team has an immediate opening for an Administrative Associate who provides essential support to faculty and visiting instructors. The role requires problem-solving, independence, teamwork, and strong proofreading and research skills.

Responsibilities include scheduling, travel, document production, financial transactions, website content maintenance, and HR-related tasks.

Qualifications

• High school diploma and three years of administrative experience.
• Proficient with office software and email applications.
• Strong organizational and time-management skills.

Responsibilities

• Respond to inquiries and act on policies and procedures.
• Schedule, organize, and operate conferences, seminars, and events; coordinate logistics.
• Draft and disseminate routine communications and materials.
• Plan calendars and arrange travel in compliance with policies.
• Process routine financial transactions and resolve discrepancies.
• Maintain office supplies, coordinate moves, and handle vendor quotes.
• Serve as contact for maintenance and safety; track trainings.
• Maintain website content.
• Provide HR transactional support and supervise student or contingent staff.

Skills

Proficient computer skills

Strong organizational skills

Verbal and written communication

Customer service

Education

High school diploma

Job description

Stanford Law School's Faculty Support Team has an immediate opening for an Administrative Associate who provides essential support to faculty and visiting instructors. The role requires problem-solving, independence, teamwork, and strong proofreading and research skills.

Responsibilities include scheduling, travel, document production, financial transactions, website content maintenance, and HR-related tasks.