Faculty Relations Administrator

Uvmjobs; Burlington (VT); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

The University of Vermont is seeking a candidate for the Academic Affairs PC3 X role in the College of Medicine, Office of Faculty. The position involves oversight of sensitive personnel documents, policy interpretation, and guidance to department leadership.

Minimum qualifications include a Bachelor's degree and 1–3 years of related experience, with strong MS Office skills and experience with data/survey tools (REDCap, Qualtrics, Ironclad).

Qualifications

• Bachelor's degree in a related field and 1–3 years of related experience.
• Effective organizational, interpersonal, communication and writing skills required.
• Proficiency with MS Office applications and data/survey platforms (REDCap, Qualtrics, Ironclad) for data manipulation.

Responsibilities

• Provide oversight for sensitive and confidential personnel documents in faculty affairs.
• Advise Department Chairs and administrators and assist senior leadership on operational protocols.
• Ensure compliance with reappointment/promotion policies and procedures and manage deadlines.

Skills

Organizational skills

Interpersonal skills

Communication skills

Writing skills

MS Office

REDCap

Qualtrics

Ironclad

Data analysis

Education

Bachelor's degree in a related field

Tools

MS Office

REDCap

Qualtrics

Ironclad

Job description

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

For information on safety and security at the University of Vermont, see the annual security report by clicking on the Clery Act button in the sidebar menu.

Finalists for positions at UVM may be subject to a criminal background check.

For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.

Be sure to carefully review and update your application information before submitting an application!

Provide operational, policy, procedural and transactional oversight for sensitive and highly confidential personnel documents related to faculty affairs actions in the College of Medicine. Provide interpretation, training, guidance, and problem solving strategies to Department Chairs and administrators and support staff and advise Associate Dean, Dean and other senior leaderships within LCOM on operational protocol. Ensure compliance with reappointment/promotion policies and procedures. Consistently exercise independent judgment in advising department leadership and administrative staff to meet institutional deadlines and obligations to avoid risk of institutional liability. Evaluate needs, recommend and formulate procedural process changes. Report to Associate Dean for Faculty Affairs.

Minimum Qualifications (or equivalent combination of education and experience)

Bachelor’s degree in a related field and one to three years of related experience required. Effective organizational, interpersonal, communication and writing skills required. Proficiency in MS Office applications and experience with data and survey platforms such as REDCap, Qualtrics, or Ironclad required. Demonstrated ability to use software tools to summarize and manipulate large data sets required.

Desirable Qualifications

Experience with enterprise systems such as PeopleSoft and PeopleAdmin highly desirable. Experience supporting administrative leaders and coordinating institutional initiatives within an academic medical college is desirable.

Anticipated Pay Range

Anticipated Pay Range $60,000-$65,000

Other Information

A four-month probationary period is required.

Special Conditions

Special Conditions Occasional evening and/or weekends required (if non-exempt position, may result in overtime), This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position

FLSA

FLSA Exempt

Union Position

Union Position No

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location

Job Open Date

Job Open Date 10/23/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title

Position Title Academic Affairs PC3 X

Posting Number

Posting Number S6372PO

Department

Department COM Office of Faculty/55038

Position Number

Position Number 002586

Percent of Full-Time

Percent of Full-Time 1.0

Standard Hours at 1.0 FTE

Standard Hours at 1.0 FTE 37.5

Term (months per year)

Term (months per year) 12

Supplemental Questions

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  (Open Ended Question)

• How did you hear about this employment opportunity?
  • Chronicle of Higher Education
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  • Inside Higher Ed
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  • UVM Employment Web Site
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