Faculty Assistant- Law School

University Of Michigan; Ann Arbor (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

The University of Michigan Law School is hiring a faculty assistant to provide complex secretarial support for multiple members of the academic faculty, including tenured, tenure-track, visitors, adjuncts and emeriti. The selected candidate will perform a wide range of secretarial and administrative support and may have the option to take a three to eight week unpaid, seasonal leave during the summer.

The role involves preparing course materials, maintaining websites, creating electronic

Qualifications

• Bachelor's degree and at least one year of administrative experience OR 5+ years of progressively responsible administrative experience.
• Proficiency in Microsoft Office Suite, G Suite, and Adobe Acrobat.
• Ability to prioritize and balance multiple concurrent assignments and deadlines.
• Demonstrated ability to work independently and in a team in a professional and collaborative manner.
• Demonstrated accuracy and attention to detail.
• High degree of confidentiality and tact when handling sensitive matters.
• Exemplary customer service skills.
• Ability to move boxes and other materials.
• Must be able to remain stationary for long periods.

Responsibilities

• Prepare all course materials, including electronic and hard copies.
• Maintain faculty websites when required
• Electronic presentation preparation, including PowerPoint and Google Slides
• Edit and proofread documents and correspondence
• Support research endeavors with case/article retrieval using Westlaw, Lexis, and other databases
• Assist with expense reports and account reconciliations per university guidelines
• Manage calendars, schedule travel, screens calls, and handle meetings for multiple faculty members
• Perform tasks using Microsoft Office and G Suite
• Handle confidential materials and communications appropriately

Skills

Administrative experience

Time management

Attention to detail

Discretion/confidentiality

Teamwork

Customer service

Independent work

Education

Bachelor's degree

Tools

Microsoft Office Suite

G Suite

Adobe Acrobat

Westlaw/Lexis research databases

Job description

Who We Are

Founded in 1859, Michigan Law School is one of the world's leading institutions of legal education and enjoys a reputation for academic excellence. Michigan is consistently ranked among the top law schools in the nation, and enjoys international renown for its intellectual rigor, stunning physical surroundings, preeminent faculty scholarship, and a community noted for collegiality and warmth. Michigan Law has an exceptional and cooperative community of talented and interesting students, with 1000 in the J.D. and 40 in the LL.M. program. Our graduates serve with distinction in the private, public, non-profit, and academic sectors, in large numbers in every major market in the nation, as well as internationally. The University of Michigan is located in Ann Arbor, Michigan, which is considered among the best places in the United States to live and work.

Job Summary

The University of Michigan Law School is hiring a faculty assistant toprovide complex secretarial support for multiple members of the academic faculty, including, but not limited to,tenured, tenure-track, visitors, adjuncts and emeriti as assigned. The selected candidate will perform a widerange of secretarial andadministrative support for these faculty members.The selected candidate will have the option to take a three to eight week unpaid, seasonal leave during the summer.

Responsibilities*

• Prepare all course materials, including electronic and hard copies.
• Maintain faculty websites when required
• Electronic presentation preparation, including PowerPoint and Google Slides
• Careful editing and proofreading of documents, including but not limited to scholarly articlesand correspondence
• Support and assist faculty with research endeavors, including, but not limited to, case andarticle retrieval using Westlaw, Lexis and other data bases
• Assist with expense report preparation and account reconciliations in accordance withUniversity guidelines
• General secretarial duties including screening calls, arranging meetings, scheduling travel, and maintainingbusy calendars for multiple faculty members
• Perform complex tasks using Microsoft Office suite and G suite
• Handle confidential materials and communications appropriately

Required Qualifications*

• Bachelor's degree and at least one year of administrative experience OR 5+ years of progressively responsible administrative experience
• Proficiency in Microsoft Office Suite, G Suite, and Adobe Acrobat
• Ability to prioritize and balance multiple concurrent assignments and deadlines
• Demonstrated ability to show sound judgment and work independently, as well as the ability towork on a team in a professional and collaborative manner
• Demonstrated accuracy and attention to detail
• High degree of confidentiality and ability to handle sensitive matters with tact and discretion
• Exemplary customer service skills
• Ability to move boxes and other materials
• Must be able to remain in a stationary position for long periods of time

Desired Qualifications*

• Working knowledge of legal databases (LexisNexis, Westlaw, etc.)
• Prior experience with University M-Pathways system and Concur
• Prior experience with legal secretarial/writing terms

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.